Executive Assistant

Protiviti India; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

Protiviti India is seeking a highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. The role involves managing calendars, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations within a fast-paced environment.

Ideal candidates have 2–5 years of experience as an Executive Assistant or related role, with strong communication skills and discretion.

Qualifications

• 2–5 years of experience as an Executive Assistant / Management Assistant / Executive Coordinator.
• Experience supporting CXO / Senior Management preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, particularly Excel and PowerPoint.
• Strong organizational, multitasking and follow-up skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and interpersonal skills.
• Ability to work independently in a fast-paced, dynamic environment.

Responsibilities

• Manage the executives calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, including agendas, minutes and follow-ups.
• Handle emails, correspondence, reports and presentations as required.
• Coordinate with internal teams, clients and external stakeholders on behalf of leadership.
• Track action items, deadlines and key deliverables and ensure timely closure.
• Prepare meeting briefs, MIS reports, presentations and other management updates.
• Manage travel arrangements, itineraries and related logistics.
• Maintain confidentiality of sensitive business and leadership information.
• Support leadership in special projects, business initiatives and ad-hoc requirements.
• Ensure effective follow-up and communication across stakeholders.

Skills

Calendar management

Communication

Stakeholder management

Discretion

Multitasking

Independence

Fast-paced environment

Tools

MS Office

Excel

PowerPoint

Job description

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and business support to senior leadership. The ideal candidate should be excellent at managing priorities, coordinating with stakeholders, handling confidential information, and ensuring seamless day-to-day functioning.

Key Responsibilities

• Manage the executives calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, including agendas, minutes and follow-ups.
• Handle emails, correspondence, reports and presentations as required.
• Coordinate with internal teams, clients and external stakeholders on behalf of leadership.
• Track action items, deadlines and key deliverables and ensure timely closure.
• Prepare meeting briefs, MIS reports, presentations and other management updates.
• Manage travel arrangements, itineraries and related logistics.
• Maintain confidentiality of sensitive business and leadership information.
• Support leadership in special projects, business initiatives and ad-hoc requirements.
• Ensure effective follow-up and communication across stakeholders.

Requirements

• 2–5 years of experience as an Executive Assistant / Management Assistant / Executive Coordinator.
• Experience supporting CXO / Senior Management preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, particularly Excel and PowerPoint.
• Strong organizational, multitasking and follow-up skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and interpersonal skills.
• Ability to work independently in a fast-paced, dynamic environment.