Executive- Export Logistics

Aasr Industries Pvt Ltd; Gurugram District; On-site; INR 450,000 - 650,000; Full time

Job summary

Aasr Industries Pvt Ltd is seeking an Executive Logistics (Export Shipping) to manage end-to-end export coordination from ex-factory to final delivery at the customer port or warehouse.

You will own export documentation, customs clearance coordination, freight booking, and shipment tracking to ensure on-time delivery and audit-ready paperwork. Collaboration with CHA, forwarders, and internal teams is essential.

Qualifications

• Graduate in any discipline; a diploma/certification in Export-Import Management, Logistics, or Supply Chain is preferred.
• 2-5 years of experience in export logistics, preferably in a manufacturing/export house handling international shipments.
• Working knowledge of export documentation, customs procedures, INCOTERMS, and DGFT compliance requirements.
• Experience coordinating with freight forwarders, CHAs, and shipping lines.
• Proficiency in MS Excel and familiarity with ERP/logistics tracking systems.

Responsibilities

• Coordinate export shipments end-to-end from ex-factory readiness through to on-board/on-truck confirmation and final delivery.
• Prepare and verify export documentation: commercial invoice, packing list, certificate of origin, e-way bill, shipping bill, and any client-specific documentation (e.g. compliance certificates, test reports).
• Liaise with Customs House Agents (CHAs) for customs clearance, and follow up on shipping bill filing, examination, and let-export order.
• Book and confirm freight (sea/air) with forwarders; negotiate freight rates and track container/vessel or flight schedules.
• Coordinate with production, quality, and packing teams to align dispatch readiness with ex-factory and ship dates committed to customers.
• Track shipments in transit and proactively flag delays, documentation issues, or customs holds to the Logistics Manager and relevant stakeholders.
• Maintain and update the shipment/dispatch tracker (PO-wise) with accurate ex-factory, ship, and delivery dates.
• Ensure compliance with DGFT, customs, and other applicable export regulations; maintain records for statutory audits and export incentive claims (e.g. RoDTEP, drawback).
• Coordinate container stuffing and supervise loading at the factory/warehouse where required.
• Support Letter of Credit (LC) documentation and bank negotiation processes for LC-based shipments, in coordination with the finance team.
• Maintain vendor relationships with freight forwarders, CHAs, and transporters; evaluate and onboard new vendors as needed.
• Prepare weekly/monthly MIS reports on shipment status, on-time delivery performance, and freight costs.
• Respond to customer and buying-agent queries on shipment status and documentation in a timely, professional manner.
• Any other export/logistics-related responsibilities assigned by the Logistics Manager or Director of Operations.

Skills

Attention to detail

Export documentation

Communication skills

Deadline-driven

Problem-solving

Organised and process-driven

Education

Diploma/Certification in Export-Import Management, Logistics, or Supply Chain

Tools

MS Excel

ERP/logistics tracking systems

Job description

The Executive Logistics (Export Shipping) is responsible for end-to-end coordination of export shipments from ex-factory to final delivery at the customer's port/warehouse. This role owns export documentation, customs clearance coordination, freight booking, and shipment tracking, ensuring that goods move out on time, in full compliance with export regulations, and with accurate, audit-ready paperwork at every step.

3. Key Responsibilities

• Coordinate export shipments end-to-end from ex-factory readiness through to on-board/on-truck confirmation and final delivery.
• Prepare and verify export documentation: commercial invoice, packing list, certificate of origin, e-way bill, shipping bill, and any client-specific documentation (e.g. compliance certificates, test reports).
• Liaise with Customs House Agents (CHAs) for customs clearance, and follow up on shipping bill filing, examination, and let-export order.
• Book and confirm freight (sea/air) with forwarders; negotiate freight rates and track container/vessel or flight schedules.
• Coordinate with production, quality, and packing teams to align dispatch readiness with ex-factory and ship dates committed to customers.
• Track shipments in transit and proactively flag delays, documentation issues, or customs holds to the Logistics Manager and relevant stakeholders.
• Maintain and update the shipment/dispatch tracker (PO-wise) with accurate ex-factory, ship, and delivery dates.
• Ensure compliance with DGFT, customs, and other applicable export regulations; maintain records for statutory audits and export incentive claims (e.g. RoDTEP, drawback).
• Coordinate container stuffing and supervise loading at the factory/warehouse where required.
• Support Letter of Credit (LC) documentation and bank negotiation processes for LC-based shipments, in coordination with the finance team.
• Maintain vendor relationships with freight forwarders, CHAs, and transporters; evaluate and onboard new vendors as needed.
• Prepare weekly/monthly MIS reports on shipment status, on-time delivery performance, and freight costs.
• Respond to customer and buying-agent queries on shipment status and documentation in a timely, professional manner.
• Any other export/logistics-related responsibilities assigned by the Logistics Manager or Director of Operations.

4. Required Qualifications & Experience

• Graduate in any discipline; a diploma/certification in Export-Import Management, Logistics, or Supply Chain is preferred.
• 2-5 years of experience in export logistics, preferably in a manufacturing/export house handling international shipments (furniture, home dcor, or similar categories preferred).
• Working knowledge of export documentation, customs procedures, INCOTERMS, and DGFT compliance requirements.
• Experience coordinating with freight forwarders, CHAs, and shipping lines.
• Proficiency in MS Excel and familiarity with ERP/logistics tracking systems.

5. Skills Required

• Strong attention to detail, particularly for export documentation accuracy.
• Good communication skills — able to coordinate across production, finance, customs agents, and international customers.
• Ability to work under deadline pressure during peak shipment periods.
• Problem-solving mindset — able to proactively resolve delays and documentation issues.
• Organised and process-driven, comfortable maintaining detailed trackers and MIS reports.

6. Key Result Areas (KRAs)

Performance in this role will be measured against the following Key Result Areas:

KRA

Description

Target / Measure

Weight

On-Time Shipment

% of shipments dispatched within the committed ex-factory/ship date window

95%

25%

Documentation Accuracy

Export documentation completed without errors, discrepancies, or customs queries/holds

Zero major errors/month

20%

Compliance

Adherence to DGFT/customs regulations; zero penalties, fines, or compliance notices

Zero penalties

15%

Freight Cost Management

Freight costs kept within budget through timely bookings and rate negotiation

Within approved budget

15%

Shipment Tracking & Reporting

Dispatch tracker kept current; accurate weekly/monthly MIS submitted on time

100% on-time reporting

15%

Stakeholder Coordination

Responsiveness and coordination quality with production, customers, CHAs, and forwarders

No escalations for delay in response

10%