Export Manager

SP Yarns; Kolkata District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

SP Yarns is seeking an Export Logistics Manager/Senior Executive to manage end-to-end sea export shipments, from pre-shipment documentation to post-shipment banking formalities. You will coordinate with shipping lines, freight forwarders, CHA agents, and banks, ensuring LC compliance and DGFT/RBI adherence.

The role requires hands-on experience with export documentation and a solid understanding of LC transactions, along with proficiency in MS Excel and ERP/trade software.

Qualifications

• Bachelor's degree in Commerce or related field required.
• Experience in export logistics, freight forwarding or international trade docs.
• Knowledge of LC, ICEGATE, RBI/DGFT regulations and EXIM policy.

Responsibilities

• Plan and execute sea export shipments (FCL/LCL) and coordinate with forwarders and CHA.
• Prepare and verify pre/shipment docs: Invoice, Packing List, Shipping Bill, B/L, ARE-1/ARE-3.
• Scrutinise LC terms, coordinate amendments with banks, and ensure LC-compliant docs.
• Maintain DGFT/RBI compliance and prepare MIS on shipment status and costs.

Skills

Export documentation

LC scrutiny/negotiation

Sea freight exports

ICEGATE knowledge

MS Excel

Education

Bachelor's degree in Commerce/Business/Logistics

Tools

ERP / trade management software

Job description

Export Logistics Manager/Senior Executive

Operations & Documentation | Freight & Customs | Sea Shipments

About the Role

We are looking for a detail-oriented and proactive Export Logistics Executive to join our international trade team. The incumbent will be responsible for end-to-end management of sea export shipments from pre-shipment documentation and customs clearance through to post-shipment banking formalities. The ideal candidate brings hands-on experience with export documentation, a solid understanding of Letter of Credit (LC) transactions, and the ability to coordinate seamlessly across shipping lines, freight forwarders, CHA agents, and bank teams.

Key Responsibilities

Shipment Planning & Coordination

• Plan and execute FCL / LCL sea export shipments across designated trade lanes.
• Coordinate with freight forwarders, shipping lines, and CHA agents for bookings, container allocation, and vessel scheduling.
• Monitor container movement from stuffing to vessel departure and provide timely updates to stakeholders.
• Handle 50+ TEU / month (volume as applicable to role level).

Export Documentation

• Prepare and verify all pre-shipment documents: Commercial Invoice, Packing List, Shipping Bill, ARE-1 / ARE-3, SDF / GR forms.
• Coordinate with CHA for Shipping Bill filing on ICEGATE; resolve customs queries and amendments.
• Issue and manage Bills of Lading (B/L) Original, Surrender, Switch, and Telex Release.
• Prepare Bank Covering Letters and submit complete post-shipment document sets to the bank within stipulated timelines.
• Maintain document registers and ensure 100% compliance with DGFT / RBI export regulations.

Letter of Credit (LC) Management

• Scrutinise LC terms upon receipt; flag discrepancies and liaise with the buyer / issuing bank for amendments.
• Prepare LC-compliant document sets (Sight / Usance / Standby) adhering to UCPDC 600 guidelines.
• Coordinate with the negotiating bank for LC negotiation, bill discounting, and realisation of export proceeds.
• Maintain LC-wise tracking and ensure zero discrepancies in submissions.

Compliance & Reporting

• Ensure timely BRC (Bank Realisation Certificate) closure and EDPMS (Export Data Processing & Monitoring System) compliance.
• Liaise with auditors / DGFT for export obligations, advance licence, and EPCG licence matters.
• Prepare weekly / monthly MIS reports on shipment status, freight costs, and document TAT.
• Stay updated on changes in customs tariff, EXIM policy, and RBI circulars.

Required Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Logistics, or a related field.
• 2 6 years of direct experience in export logistics / freight forwarding / international trade documentation.
• Proven hands-on experience with sea freight exports (FCL / LCL).
• Strong knowledge of export documentation: Shipping Bill, B/L, Commercial Invoice, Packing List, COO, Phytosanitary Certificate (as applicable).
• Working knowledge of Letter of Credit (LC) scrutiny, compliance, and negotiation.
• Familiarity with ICEGATE, EDPMS, and RBI / DGFT regulations.
• Good understanding of INCOTERMS 2020 (EXW, FOB, CFR, CIF, DDP).
• Proficiency in MS Office (Excel, Word); experience with ERP / trade management software is a plus.

Preferred Qualifications

• Experience with AEO (Authorised Economic Operator) status procedures.
• Prior exposure to SEZ / bonded warehouse / deemed exports.
• Exposure to import-side documentation (Bill of Entry) for holistic supply-chain visibility.
• Working knowledge of EXIM trade finance instruments (Bank Guarantee, Standby LC, Buyers Credit).
• Certification in Export-Import Management (IIFT / FIEO / equivalent) is advantageous.

Competency Framework

• Competency AreaKey Indicators to EvaluateDocumentation Accuracy
  • Ability to prepare error-free pre & post shipment documents
  • Zero-discrepancy LC document sets
  • Compliance with UCPDC 600 & RBI norms
• Logistics Execution
  • Sea freight booking & container management
  • Coordination with shipping lines, CHA, freight forwarders
  • Container tracking & exception handling
• LC & Banking Knowledge
  • LC scrutiny and discrepancy identification
  • Bank submission within stipulated TAT
  • EDPMS & BRC closure discipline
• Communication
  • Clear verbal and written communication with banks, buyers, and customs
  • Ability to negotiate freight rates
  • Stakeholder reporting and MIS preparation
• Process & Compliance
  • EXIM policy awareness & DGFT compliance
  • ICEGATE filing proficiency
  • Audit readiness and record management

What We Offer

• Competitive CTC with performance-linked incentives.
• Opportunity to work across diverse trade lanes and commodity types.
• Structured learning path with exposure to import documentation and trade finance.
• Collaborative work culture with cross-functional exposure (Sales, Finance, Supply Chain).
• Company-sponsored training in EXIM regulations and LC management.