MGR (LOGISTICS - EBU) - Akurdi

bajajauto; Pune District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Bajaj Auto is seeking an experienced Export Booking Manager to lead export booking and documentation activities from India. The role involves coordinating with distributors, shipping lines, freight forwarders, and CHAs to ensure timely vessel bookings and compliant export documentation for international deliveries.

The ideal candidate has 4–10 years in export/logistics, with strong knowledge of INCOTERMS, SAP, and ERP systems. Occasional travel may be required.

Qualifications

• Degree or diploma in international business, logistics, or supply chain.
• 4–10 years of experience in export booking or logistics operations.
• Experience with export docs and Incoterms is required.

Responsibilities

• Plan/export bookings based on distributor needs and vessel schedules.
• Prepare and verify Commercial Invoices, Packing Lists, Bills of Lading, and COO.
• Ensure compliance with international trade regulations and country requirements.
• Coordinate with CHAs, freight forwarders, and shipping lines to secure bookings.
• Maintain data master for shipments and generate KPI reports.
• Lead the Booking & Documentation team and drive process improvements.

Skills

Export bookings

Vessel planning

Export documentation

Incoterms & compliance

ERP systems (SAP)

Coordination with CHA & forwarders

Shipment tracking

Education

Bachelor/ Diploma in International Business or Logistics

Tools

SAP

Shipping platforms

Job description

Select how often (in days) to receive an alert:

To ensure timely and efficient export shipment execution through effective vessel booking management, coordination with distributors, shipping lines, freight forwarders, and CHAs, while ensuring accurate and compliant export documentation for seamless international deliveries.

INTERACTION WITHSTAKEHOLDERS

Internal

External

Direct

Export BU > Marketing, Business Planning & NMD, Operations, Sales (Africa / SAME / LATAM / ASEAN)

Finance > Business Partner

Distributors, CHA, Freight Forwarders, Shipping Lines, Customs Brokers, and Government Agencies

Indirect

Finance > Legal

Regulatory and Certification Authorities

JOB REQUIREMENTS

Educational Qualifications

Preferred: Degree/Diploma in International Business, Supply Chain, or Logistics Management

Work Exp

Min: 4

Max:10

Industry Specification

Auto Components, Automobile

Addnl Requirements

Age

Min: 23

Max: 35

Need for travel

Occasional

KEY COMPETENCIES

Technical/Functional

• Strong knowledge of export booking processes, vessel planning, and international shipment execution.
• Good understanding of export documentation (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, FTA documents, etc.).
• Well-versed in INCOTERMS, international trade regulations, customs procedures, and export compliance.
• Experience in ERP systems (preferably SAP) and shipment/booking management platforms.
• Hands‑on experience coordinating with shipping lines, freight forwarders, CHAs, ICDs, ports, and distributors.
• Strong understanding of vessel schedules, booking cut-offs, container planning, and shipment tracking.

Behavioral

• Strong leadership and team management skills.
• Excellent communication and coordination across functions.
• Attention to detail and high accountability.

5. KEY RESPONSIBILITIES

1. Export Booking Management

• Plan and arrange export bookings based on distributor requirements, production readiness, payment status, and vessel schedules.
• Coordinate with distributors, regional business teams, shipping lines, and freight forwarders to secure timely vessel bookings and optimize shipment planning.
• Liaise with CHAs to ensure timely availability of containers at ports, ICDs, and manufacturing locations.
• Monitor booking confirmations, vessel rollovers, cut-off timelines, and sailing schedules, and proactively resolve capacity constraints.
• Optimize shipping routes, transit times, and freight utilization while ensuring adherence to customer delivery commitments.
• Maintain booking dashboards and shipment visibility until cargo loading.

2. Export Documentation Management

• Prepare, verify, and release Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, FTA documents, and other statutory export documents.
• Ensure timely sharing of pre‑shipment and post‑shipment documents with CHAs, banks, freight forwarders, and distributors.
• Maintain high accuracy and compliance across all export documentation processes.

3. Compliance & Country Requirements

• Understand and maintain documentation requirements for various countries and update changes in international trade regulations.
• Maintain Hazardous/Non‑Hazardous product classification and ensure compliance with shipping and customs regulations.
• Coordinate with government agencies, chambers of commerce, and certification authorities for COO, FTA, and statutory certificates.

4. Coordination & Stakeholder Management

• Coordinate with CHAs, freight forwarders, shipping lines, ports, ICDs, and internal stakeholders to ensure smooth shipment execution.
• Resolve booking and documentation‑related issues impacting shipment timelines.
• Support Finance in LC documentation, shipment closure, and audit compliance.
• Collaborate with Operations, Sales, Planning, and Logistics teams to ensure timely dispatches against vessel schedules.

5. Data Management & Process Control

• Maintain Country–Product–Document and Booking Master data for efficient shipment execution.
• Monitor booking status, vessel utilization, shipment adherence, and documentation KPIs.
• Prepare reports on booking performance, vessel utilization, rollover analysis, and documentation accuracy.
• Develop cost sheets for COO and maintain data accuracy.
• Drive digitization of booking and documentation workflows through ERP and digital platforms.
• Implement shipment tracking dashboards, booking approval workflows, and container visibility tools.
• Support automation initiatives for booking allocation, documentation generation, and shipment status reporting.
• Improve end‑to‑end shipment visibility through integration with shipping lines, freight forwarders, and ERP systems.

7. Team Management & Development

• Lead and mentor the Booking & Documentation team to achieve timely and error‑free shipment execution.
• Allocate responsibilities, monitor performance, and ensure adherence to shipment timelines.
• Train team members on booking processes, documentation compliance, trade regulations, and digital tools.
• Drive continuous process improvement and operational excellence initiatives.