Executive Assistant - Associate

Grant Thornton; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Grant Thornton in Bengaluru seeks an experienced Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, and coordinate global travel.

The role requires strong communication, discretion, and proficiency with Microsoft Office tools to drive operational excellence.

Qualifications

• Bachelor's Degree with 23 years of experience in Executive Assistance, Business Operations, or Administrative Support.
• Strong organizational, prioritization, and multitasking skills with the ability to manage competing priorities and meet deadlines.
• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. Working proficiency in use of AI tools.
• Strong analytical, problem-solving, and reporting skills with a focus on process improvement and operational excellence.
• Ability to work independently in a fast-paced, matrixed environment while managing cross-functional activities and ad-hoc requests.

Responsibilities

• Provide executive and administrative support to senior leadership by managing calendars, meetings, priorities, and leadership communications across teams.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and visa processing.
• Act as a liaison between leadership and stakeholders, handling confidential information with discretion.
• Plan and coordinate training programs, onboarding initiatives, leadership visits, meetings, and events, ensuring smooth logistics.
• Prepare reports, analyze dashboards, and generate business insights using Excel, PowerPoint and reporting tools.
• Support leadership initiatives and ad-hoc requests while driving process improvements and timely execution of deliverables.
• Handle highly confidential information in compliance with governance standards and data privacy requirements.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Reports & dashboards

Process improvement

Discretion & confidentiality

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

AI tools

Job description

Responsibilities

Key responsibilities include:

• Provide comprehensive executive and administrative support to senior leadership by managing complex calendars, meetings, priorities, and leadership communications across teams.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and business visa processing, ensuring seamless travel experiences.
• Act as a key liaison between leadership and internal/external stakeholders, managing business communications, presentations, correspondence, and confidential information with discretion.
• Plan and coordinate training programs, onboarding initiatives, leadership visits, meetings, employee engagement activities, and business events, ensuring smooth execution of end-to-end logistics.
• Prepare reports, analyze dashboards, and generate business insights using advanced Excel, PowerPoint and other reporting tools to support data-driven decision-making and operational excellence.
• Support leadership initiatives, special projects, and ad-hoc requests while driving process improvements and ensuring timely execution of key deliverables.
• Handle highly confidential information in compliance with organizational policies, governance standards, and data privacy requirements.

Skills

• Bachelor's Degree with 23 years of experience in Executive Assistance, Business Operations, or Administrative Support.
• Strong organizational, prioritization, and multitasking skills with the ability to manage competing priorities and meet deadlines.
• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. Working proficiency in use of AI tools.
• Strong analytical, problem-solving, and reporting skills with a focus on process improvement and operational excellence.
• Ability to work independently in a fast-paced, matrixed environment while managing cross-functional activities and ad-hoc requests.