Executive Assistant To Chief Executive Officer

Itvedant; Thane; On-site; INR 600,000 - 900,000; Full time

Job summary

Itvedant is seeking an experienced Executive Assistant to coordinate the executive's schedule, handle communications, and draft documents. You will manage travel, meetings, and expense tracking while maintaining an organized office and confidential records.

The role requires strong time management, proficiency in Microsoft Office, and ability to collaborate with cross-functional teams to support strategic initiatives.

Qualifications

• Prior experience as an Executive Assistant or in a similar administrative support role is often required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management and communication tools is a plus.
• Expertise in managing time effectively, ensuring that deadlines are met, and tasks are completed efficiently.
• Experience managing projects and tasks, ensuring they are completed on time and within budget.

Responsibilities

• Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of the executive.
• Draft, review, and edit documents, presentations, and reports.
• Maintain an organized and efficient office environment.
• Manage files, records, and confidential information. Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor, track, and reconcile expenses.
• Prepare expense reports and ensure adherence to budget guidelines.
• Assist in the planning, execution, and tracking of various projects.
• Collaborate with cross-functional teams.
• Act as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with clients, partners, and team members.
• Prioritize tasks and deadlines, ensuring that urgent matters are addressed promptly.
• Conduct research, gather data, and compile information to support decision-making and strategic initiatives.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Identify challenges and proactively find solutions to streamline processes and improve workflow.

Skills

Executive assistant experience

Microsoft Office

Project management tools

Time management

Communication tools

Tools

Microsoft Office Suite

Project management software

Job description

Role & responsibilities

• Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of the executive.
• Draft, review, and edit documents, presentations, and reports.
• Maintain an organized and efficient office environment.
• Manage files, records, and confidential information. Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor, track, and reconcile expenses.
• Prepare expense reports and ensure adherence to budget guidelines.
• Assist in the planning, execution, and tracking of various projects.
• Collaborate with cross-functional teams.
• Act as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with clients, partners, and team members.
• Prioritize tasks and deadlines, ensuring that urgent matters are addressed promptly.
• Conduct research, gather data, and compile information to support decision-making and strategic initiatives.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Identify challenges and proactively find solutions to streamline processes and improve workflow.

Preferred candidate profile

• Prior experience as an Executive Assistant or in a similar administrative support role is often required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management and communication tools is a plus.
• Expertise in managing time effectively, ensuring that deadlines are met, and tasks are completed efficiently.
• Experience managing projects and tasks, ensuring they are completed on time and within budget.