Executive Assistant

Sakiaa Boutique Llp; Chennai District; On-site; INR 750,000 - 1,100,000; Full time

Benefits offered by this job

Growth opportunities

Small experienced team

Professional environment

Ownership and growth

Job summary

Sakiaa Boutique Llp in Chennai is seeking a senior administrative assistant to provide high-level support to the senior management. The role requires maturity, discretion handling confidential information, and strong follow-up skills.

The ideal candidate will be highly organized, proactive, and able to manage multiple priorities while coordinating with internal and external stakeholders. Proficiency in MS Office (Excel, Word, PowerPoint) is essential for success in this role.

Qualifications

• Experience supporting senior management.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.

Responsibilities

• Provide day-to-day executive support to senior management.
• Manage calendars, meetings, appointments and schedules.
• Coordinate meetings with senior stakeholders and external partners.
• Prepare meeting agendas, presentations, notes and documents.
• Track action items and ensure timely follow-up.
• Coordinate travel arrangements including flights and hotels.
• Assist with reports, MIS and management information.

Skills

Executive support

Calendar management

Stakeholder coordination

MS Office

Tools

MS Office

Job description

The role involves providing high-level administrative, coordination and execution support to senior management. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, coordinating with internal and external stakeholders, and ensuring that important tasks and commitments are followed through to completion.

This is a senior-management support role requiring maturity, excellent communication, strong follow-up skills and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide day-to-day executive support to the senior management.
• Manage calendars, meetings, appointments and schedules.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, notes and supporting documents.
• Track action items and ensure timely follow-up with relevant stakeholders.
• Coordinate business travel, including flights, hotels, itineraries and related arrangements.
• Assist with preparation and organisation of reports, presentations, MIS and management information.
• Handle correspondence, emails and communication on behalf of senior management where required.
• Coordinate with clients, consultants, vendors, professional advisors and other external stakeholders.
• Maintain organised records and confidential documents.
• Support senior management with ad-hoc research, information gathering and administrative requirements.
• Ensure important deadlines, meetings and commitments are proactively tracked.
• Work closely with internal teams to obtain updates and ensure timely closure of pending matters.
• Handle sensitive and confidential information with a high degree of professionalism.
• Take ownership of assigned tasks and follow them through to completion.

Preferred candidate profile

We are looking for someone who is:

• Highly organised and detail-oriented.
• Proactive rather than purely task-driven.
• Excellent at follow-ups and coordination.
• Comfortable interacting with senior management and external stakeholders.
• Able to manage multiple priorities simultaneously.
• Strong in written and verbal communication.
• Discreet and trustworthy when handling confidential information.
• Comfortable with MS Office, particularly Excel, Word and PowerPoint.
• Good at preparing professional presentations, documents and trackers.
• Able to work independently with minimal supervision.
• Professional in appearance, communication and conduct.
• Flexible and willing to take ownership beyond routine administrative responsibilities.

Perks and benefits

• Learning and professional growth opportunities
• Opportunity to work closely with a small, experienced team
• Professional and collaborative work environment
• Opportunity to take ownership and grow with a newly established organisation