Executive Assistant

Wintech Services; Hyderabad; On-site; INR 550,000 - 900,000; Full time

Job summary

Wintech Services is seeking a proactive Executive Assistant to support senior leadership in managing day-to-day operations, coordination, and communications. The role requires ownership, confidentiality, and the ability to drive coordination across teams in a fast-paced IT services environment.

You will manage calendars and meetings, prepare reports and presentations, coordinate with HR, Finance, Admin, and Delivery teams, and assist in events and travel arrangements to ensure leadership

Qualifications

• Excellent communication and interpersonal skills.
• Proficient in MS Excel, PowerPoint, Word and Outlook.
• Ability to multitask and manage priorities.
• Strong follow-up and coordination skills.
• Professional attitude with confidentiality.
• Documentation and presentation skills.
• Experience working with senior management and cross-functional teams.

Responsibilities

• Manage calendars, meetings, and leadership schedules.
• Coordinate internal and external meetings and leadership reviews.
• Prepare MOMs, track actions, and follow up with stakeholders.
• Handle travel, hotel bookings, itineraries, and expenses.
• Create presentations, reports, dashboards, and business documents.
• Coordinate with HR, Finance, Admin, Delivery, and Practice teams.
• Draft professional emails and management responses.
• Maintain confidential records and data.
• Support leadership in events, customer visits, and internal initiatives.
• Assist with vendor coordination, procurement follow-ups, and admin tasks as needed.

Skills

Communication skills

Multitasking

Confidentiality

Cross-functional coordination

Tools

MS Excel

PowerPoint

Word

Outlook

Job description

Executive Assistant Job Description

Role Overview

We are looking for a smart, proactive, and highly organized Executive Assistant to support senior leadership in managing day-to-day business operations, coordination, communication, and follow-ups.

The role requires someone who can work in a fast-paced environment, handle confidential information professionally, coordinate across teams, and ensure smooth execution of leadership priorities.

This is not a routine admin role - we are looking for someone who can take ownership, anticipate needs, and drive coordination independently.

Key Responsibilities

• Manage calendars, meetings, appointments, and leadership schedules
• Coordinate internal and external meetings, client discussions, and leadership reviews
• Prepare MOMs (Minutes of Meeting), track action items, and follow up with stakeholders
• Handle travel coordination, hotel bookings, itineraries, and expense tracking
• Support in preparing presentations, reports, dashboards, and business documents
• Coordinate with HR, Finance, Admin, Delivery, and Practice teams for operational follow-ups
• Draft professional emails, communications, and management responses
• Maintain confidential records, documents, and business data
• Support leadership in event coordination, customer visits, and internal initiatives
• Ensure timely closure of assigned tasks and escalationsAssist in vendor coordination, procurement follow-ups, and administrative activities when required

Required Skills

• Strong communication and interpersonal skills
• Good proficiency in MS Excel, PowerPoint, Word, and Outlook
• Ability to multitask and manage priorities effectively
• Strong follow-up and coordination skills
• Professional attitude with good business etiquette
• High level of confidentiality and ownership
• Good documentation and presentation skills
• Ability to work with senior management and cross-functional teams

Preferred Experience

• 2-6 years of experience as Executive Assistant / Management Coordinator / Executive Support role
• Experience supporting senior leadership, founders, directors, or business heads preferred
• Experience in IT services or corporate environment would be an added advantage