Executive Assistant

Talisman Hr Solutions; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Talisman Hr Solutions in Mumbai seeks a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. You will manage calendars, coordinate meetings and travel, prepare agendas and minutes, and ensure smooth day‑to‑day operations.

The ideal candidate is discreet with confidential information, fluent in English, and skilled at cross‑functional communication.

Qualifications

• Fluent in English.
• Experience coordinating calendars, meetings, and travel.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate domestic and international travel, including itineraries and expense reports.
• Prepare presentations, reports, meeting agendas, and minutes.
• Screen calls, emails, and correspondence, prioritizing urgent matters.
• Act as the primary point of contact between executives and stakeholders.
• Handle confidential information with discretion and professionalism.
• Coordinate leadership meetings, events, and board meetings.
• Track action items and ensure timely follow-up.
• Support project coordination and cross-functional communication.
• Perform general administrative tasks and other duties as assigned.

Skills

Calendar management

Travel arrangements

English proficiency

Job description

Role & responsibilities

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will excel at managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth day-to-day functioning of the executive office.

Key Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate domestic and international travel, including itineraries and expense reports.
• Prepare presentations, reports, meeting agendas, and minutes.
• Screen calls, emails, and correspondence, prioritizing urgent matters.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Coordinate leadership meetings, events, and board meetings.
• Track action items and ensure timely follow-up.
• Support project coordination and cross-functional communication.
• Perform general administrative tasks and other duties as assigned.

Preferred candidate profile

Fluent in English; calendar management; travel arrangements