Executive Assistant To Chief Executive Officer

Creatara Mobility; New Delhi; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Creatara Mobility is seeking a smart, proactive Executive Assistant to support the CEO and Director in managing day-to-day activities, schedules, and communications in a fast-paced environment.

You will coordinate calendars, prepare agendas and notes, handle emails and travel, and maintain confidentiality while collaborating with multiple teams and external stakeholders to ensure timely execution of tasks.

Qualifications

• 12 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office / Google Workspace, especially Excel, Word, PowerPoint, and Google Sheets.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• Professional attitude with good interpersonal skills.
• High level of confidentiality, maturity, and attention to detail.
• Should be proactive and capable of working independently.

Responsibilities

• Manage and coordinate the CEO and Director's calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, MOMs, presentations, reports, and other documents.
• Maintain and track action items and follow-ups from meetings to ensure timely closure.
• Coordinate with various departments on behalf of the CEO and Director.
• Handle professional communication, including emails, calls, and correspondence.
• Assist in preparing reports, MIS, presentations, and business-related documents.
• Support the CEO and Director in day-to-day administrative and business activities.
• Coordinate with clients, vendors, partners, consultants, and other external stakeholders when required.
• Assist with travel planning, meetings, events, and other official arrangements.
• Maintain confidentiality of sensitive company and management information.
• Conduct research and gather information whenever required by the management.
• Track important deadlines, commitments, and pending tasks.
• Take ownership of assigned tasks and ensure timely completion.

Skills

Executive Assistance

Calendar Management

Meeting Coordination

Follow-ups

MIS & Reporting

MS Excel

PowerPoint

Communication

Stakeholder Management

Time Management

Documentation

Research

Tools

MS Office / Google Workspace

Job description

About the Role

We are looking for a smart, proactive, and well-organized, soft spoken Executive Assistant to support the CEO and Director in managing their day-to-day activities, schedules, communication, and coordination.

The ideal candidate should be comfortable working in a fast-paced environment, handling multiple priorities, maintaining confidentiality, and coordinating with different teams and external stakeholders.

Key Responsibilities

• Manage and coordinate the CEO and Director's calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, MOMs, presentations, reports, and other documents as required.
• Maintain and track action items and follow-ups from meetings to ensure timely closure.
• Coordinate with various departments on behalf of the CEO and Director.
• Handle professional communication, including emails, calls, and correspondence.
• Assist in preparing reports, MIS, presentations, and business-related documents.
• Support the CEO and Director in day-to-day administrative and business activities.
• Coordinate with clients, vendors, partners, consultants, and other external stakeholders when required.
• Assist with travel planning, meetings, events, and other official arrangements.
• Maintain confidentiality of sensitive company and management information.
• Conduct research and gather information whenever required by the management.
• Track important deadlines, commitments, and pending tasks.
• Take ownership of assigned tasks and ensure timely completion.

Requirements

• 12 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office / Google Workspace, especially Excel, Word, PowerPoint, and Google Sheets.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• Professional attitude with good interpersonal skills.
• High level of confidentiality, maturity, and attention to detail.
• Should be proactive and capable of working independently.

Preferred Candidate

We are looking for someone who is organized, dependable, proactive, and comfortable interacting with senior management. The candidate should have a strong sense of ownership and be able to ensure that tasks and follow-ups are completed without constant supervision.

Key Skills

• Executive Assistance
• Calendar Management
• Meeting Coordination
• Follow-ups
• MIS & Reporting
• MS Excel
• PowerPoint
• Communication
• Stakeholder Management
• Time Management
• Documentation
• Research