Executive Assistant to Managing Director

Talent Hive Network; Surat; On-site; INR 350,000 - 550,000; Full time

Job summary

Talent Hive Network in Surat seeks a proactive Executive Assistant to support the Managing Director with calendar management, meeting coordination, and document handling. You will draft communications, prepare presentations, and manage confidential information with discretion.

You will liaise with department heads, clients, and external stakeholders; track deadlines, arrange travel, and oversee expense reporting, ensuring smooth daily operations and timely decisions.

Qualifications

• Experience supporting senior executives or managing directors is preferred.
• Strong written and verbal communication skills are essential.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage the Managing Director's calendar, meetings, and appointments.
• Coordinate business meetings and prepare agendas.
• Draft emails, letters, presentations, and reports.
• Maintain confidential documents and business records.
• Coordinate with department heads, clients, and external stakeholders.
• Track important tasks, deadlines, and management decisions.
• Arrange business travel and handle related bookings and expenses.

Skills

Calendar management

Meeting coordination

Email drafting

Document management

Stakeholder coordination

Travel arrangements

Expense management

Report preparation

Education

Bachelor's degree

Tools

Microsoft Office

Email clients

Conference call tools

Job description

1. Manage the Managing Director's calendar, meetings, and appointments.
2. Coordinate business meetings and prepare agendas.
3. Draft emails, letters, presentations, and reports.
4. Maintain confidential documents and business records.
5. Coordinate with department heads, clients, and external stakeholders.
6. Track important tasks, deadlines, and management decisions.
7. Arrange business travel and handle related bookings and expenses.