Executive Assistant To Managing Director

Vaibhav Plasto Printing & Packaging; Butibori; On-site; INR 250,000 - 420,000; Full time

Job summary

Vaibhav Plasto Printing & Packaging in Maharashtra seeks a proactive Executive/Personal Assistant to the Managing Director. You will manage the MD's calendar, coordinate meetings, arrange travel, draft communications, and handle confidential information with discretion.

The role requires graduate qualification, proficiency in MS Office, calendar scheduling, and strong organizational skills. You will interact with internal teams and external partners, balancing multiple tasks with punctuality and

Qualifications

• Graduate in any discipline; secretarial or administrative qualifications advantageous.
• Proficiency in MS Office, email management, calendar scheduling and documentation.
• Well-organised, proactive, responsible, and able to handle multiple tasks.
• High level of confidentiality, loyalty and professional integrity.
• Presentable, punctual and flexible with work schedules.
• Willingness to handle both official responsibilities and personal assignments for the MD.

Responsibilities

• Manage the MD's daily calendar, appointments, meetings and schedules.
• Coordinate meetings with clients, vendors, business associates, and internal departments.
• Arrange travel bookings, hotels, transportation, and travel itineraries.
• Draft emails, letters, notices, meeting agendas, minutes of meetings, and other official correspondence.
• Handle calls, emails and communications on behalf of the MD.
• Maintain important documents, records, files and confidential information.
• Follow up with department heads and employees on pending tasks, instructions and deadlines.
• Coordinate with internal and external stakeholders to ensure timely completion of assigned work.
• Prepare reports, presentations and documents as required by the MD.
• Ensure proper scheduling and preparation for meetings and business engagements.

Skills

MS Office

Email management

Calendar scheduling

Documentation

Organization

Discretion

Education

Graduate degree

Secretarial/administrative qualifications (advantage)

Tools

MS Office

Job description

Role & responsibilities

• Manage the MD's daily calendar, appointments, meetings, and business schedules.
• Coordinate meetings with clients, vendors, business associates, and internal departments.
• Arrange travel bookings, hotel reservations, transportation, and travel itineraries.
• Draft emails, letters, notices, meeting agendas, minutes of meetings, and other official correspondence.
• Handle incoming and outgoing calls, emails, and communications on behalf of the MD.
• Maintain important documents, records, files, and confidential information.
• Follow up with department heads and employees on pending tasks, instructions, and deadlines.
• Coordinate with internal and external stakeholders to ensure timely completion of assigned work.
• Prepare reports, presentations, and documents as required by the MD.
• Ensure proper scheduling and preparation for meetings and business engagements.

Preferred candidate profile

• Graduate in any discipline; secretarial or administrative qualifications will be an advantage.
• Proficiency in MS Office, email management, calendar scheduling, and documentation.
• Well-organized, proactive, responsible, and capable of handling multiple tasks.
• High level of trustworthiness, confidentiality, loyalty, and professional integrity.
• Presentable, polite, punctual, and flexible with work schedules.
• Willingness to handle both official responsibilities and personal assignments for the MD.