Executive Assistant

R Secured Finance; Hyderabad; On-site; INR 450,000 - 700,000; Full time

Job summary

R Secured Finance in Hyderabad is seeking an proactive Executive Assistant to support the Managing Director and CEO with daily operations, calendar management, and coordination with departments. You will manage travel arrangements, prepare documents, and help with MIS reporting while maintaining strict confidentiality.

The role emphasizes efficient meeting coordination, task reminders, and timely follow‑ups to ensure deadlines are met and actions are tracked across the organization.

Responsibilities

• Assist the Managing Director (MD) or CEO in daily activities.
• Manage the MDs calendar, appointments, meetings, and schedule.
• Prioritize important tasks and remind management about pending work.
• Coordinate with different departments and ensure tasks are completed on time.
• Handle official calls, emails, and messages.
• Draft professional emails, letters, and reports.
• Coordinate with employees, clients, vendors, and business associates.
• Follow up with department heads on instructions given by management.
• Schedule internal and external meetings.
• Prepare meeting agendas and required documents.
• Record meeting minutes and maintain action-item trackers.
• Follow up on decisions and deadlines.
• Arrange flight and train tickets, hotel bookings, and local transportation.
• Coordinate airport pickups and drops for management and visitors.
• Manage official travel schedules and itineraries.
• Assist with other work-related arrangements as required.
• Maintain confidential files and important company documents.
• Prepare daily work updates, Excel sheets, MIS reports, and presentations.
• Maintain records of appointments, meetings, expenses, and pending tasks.
• Scan, organize, and retrieve documents whenever required.

Job description

1. Key Roles and Responsibilities

1. Management Support

• Assist the Managing Director (MD) or CEO in daily activities.
• Manage the MDs calendar, appointments, meetings, and schedule.
• Prioritize important tasks and remind management about pending work.
• Coordinate with different departments and ensure tasks are completed on time.

2. Communication and Coordination

• Handle official calls, emails, and messages.
• Draft professional emails, letters, and reports.
• Coordinate with employees, clients, vendors, and business associates.
• Follow up with department heads on instructions given by management.

3. Meeting Management

• Schedule internal and external meetings.
• Prepare meeting agendas and required documents.
• Record meeting minutes and maintain action-item trackers.
• Follow up on decisions and deadlines.

4. Travel and Personal Assistance

• Arrange flight and train tickets, hotel bookings, and local transportation.
• Coordinate airport pickups and drops for management and visitors.
• Manage official travel schedules and itineraries.
• Assist with other work-related arrangements as required.

5. Documentation and Reporting

• Maintain confidential files and important company documents.
• Prepare daily work updates, Excel sheets, MIS reports, and presentations.
• Maintain records of appointments, meetings, expenses, and pending tasks.
• Scan, organize, and retrieve documents whenever required.