Executive Assistant

Durucooperation; Chennai District; On-site; INR 420,000 - 680,000; Full time

Job summary

Durucooperation in Chennai is seeking a highly organized Executive Assistant to the Managing Director to provide comprehensive administrative support including calendar management, emails, vendor follow-ups, quotations, reporting, and inter-department coordination.

The role requires graduate/postgraduate education with 3–7 years of experience, excellent verbal and written communication, and proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.

Qualifications

• Graduate / Postgraduate degree required.
• 3–7 years of relevant experience preferred.
• Excellent verbal and written communication skills.
• Strong email drafting and business correspondence abilities.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.
• Strong follow-up, coordination, organizational, and time-management abilities.
• Ability to prioritize tasks and work under pressure.
• Discretion with confidential information.

Responsibilities

• Coordinate and follow up on the MD’s daily official activities, tasks, meetings, appointments, and schedules.
• Track pending matters, commitments, and action items; provide status updates.
• Coordinate with vendors on quotations, orders, deliveries, payments, and pending issues.
• Draft and follow up on important emails and correspondence.
• Prepare professional emails, reminders, reports, and business communications.
• Verify and compare quotations; escalate discrepancies or delays to the MD.
• Prepare pending-task reports, summaries, and follow-up status reports.
• Coordinate with HR, Purchase, Accounts, Production, Stores, Sales, Maintenance, and other departments.
• Maintain organized records of quotations, communications, approvals, and important documents.
• Ensure confidentiality of management-related information.

Skills

Verbal communication

Written communication

Email drafting

MS Word

MS Excel

PowerPoint

Outlook

Gmail

Follow-up & coordination

Organizational skills

Time management

Prioritization

Discretion/confidentiality

Independent / Proactive

Education

Graduate / Postgraduate

Tools

MS Word

MS Excel

PowerPoint

Outlook

Gmail

Job description

Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Managing Director to provide comprehensive administrative and business support. The role involves managing the MD’s work coordination, emails and correspondence, vendor follow-ups, quotation verification, reporting, and inter-departmental coordination while ensuring timely closure of assigned tasks and complete confidentiality.

Roles & Responsibilities

• Coordinate and follow up on the MD’s daily official activities, tasks, meetings, appointments, and schedules.


• Track pending matters, commitments, and action items and provide regular status updates.


• Coordinate with vendors on quotations, orders, deliveries, payments, and pending issues.


• Monitor, prioritize, draft, and follow up on important official emails and correspondence.


• Prepare professional emails, follow-ups, reminders, enquiries, reports, and business communications.


• Verify and compare quotations and elevate discrepancies or delays to the MD.


• Prepare pending-task reports, summaries, and follow-up status reports.


• Coordinate with HR, Purchase, Accounts, Production, Stores, Sales, Maintenance, and other departments.


• Maintain organized records of quotations, communications, approvals, and important documents.


• Ensure confidentiality of all management-related information and communications.

Mandatory Requirements

• Graduate / Postgraduate with 3–7 years of relevant experience.


• Excellent verbal and written communication skills.


• Strong email drafting and business correspondence skills.


• Proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.


• Strong follow-up, coordination, organizational, and time-management abilities.


• Ability to prioritize tasks, manage multiple assignments, and work under pressure.


• Strong attention to detail and quotation comparison skills.


• Ability to handle confidential information with complete discretion.


• Professional, proactive, responsible, and independent approach.


• Gender Required : Female