Executive Assistant To Managing Director

Balaji Infra Projects Ltd.; Mumbai, Mumbai City; On-site; INR 400,000 - 700,000; Full time

Job summary

Balaji Infra Projects Ltd., Mumbai, is seeking an Executive Assistant to support the Chairman and HODs with day-to-day administrative tasks, correspondence, and meeting coordination. The role involves managing emails, drafting notices, taking minutes, maintaining filing systems, and organizing agendas for meetings.

The ideal candidate will be highly organized, discreet, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Daily read and discuss emails with Chairman for further action
• Segregate and distribute mails/letters per directions
• Take down dictation and discuss drafts
• Send replies on emails/letters to various Organizations/Lessees on behalf of Chairman
• Ensure letters/documents filed to their respective file; maintain important files of the department
• Update list of meetings and alert Chairman about scheduled meetings and cancellations
• Prepare agenda of the HOD meetings from minutes of the previous meeting
• Attend and take down minutes of meetings
• Compose, type, and distribute meeting notes, routine correspondence, and reports to respective personnel
• Act as an Executive Assistant for other HODs as required

Job description

Responsibilities :

• Daily receive and read the emails, take printouts of emails and discuss the mail with Chairman for further action
• Segregate and distribute mails/letters as per the directions.
• Take down dictation and discuss drafts.
• Sending replies on emails/letters to various Organizations/Lessees on behalf of Chairman
• Ensuring that the letters/documents have been filed to their respective file. Maintain important files of the department.
• Update list of meetings to be held and alert Chairman about scheduled meetings and their cancellation
• Prepare agenda of the HOD meetings from minutes of the previous meeting
• Attend and take down minutes of the meetings held
• Compose, type, and distribute meeting notes, routine correspondence, and reports to respective personnel.
• To act as an Executive Assistant for other HODs as and when required.