Executive Assistant To Managing Director

Bhagwati Pharmacy Jaipur; Jaipur; On-site; INR 350,000 - 520,000; Full time

Job summary

Bhagwati Pharmacy Jaipur in Jaipur, India is seeking an experienced Executive Assistant to the Managing Director. You will coordinate MD duties, manage the daily schedule, draft routine correspondence and ensure follow-up across departments.

The ideal candidate has 3–5 years of relevant experience, strong English communication, confidentiality, and a proactive, organized approach to high-priority tasks in a fast-paced environment.

Qualifications

• Graduate in any discipline with 3–5 years of relevant experience.
• Experience as an Executive Assistant, Personal Assistant, Secretary or Office Coordinator preferred.
• Excellent communication and written English skills.
• Strong follow-up, coordination and task-management abilities.
• High level of integrity, ownership, confidentiality and professional maturity.

Responsibilities

• Coordinate and follow up on tasks assigned by the MD with HODs, employees and external stakeholders.
• Maintain task trackers, timelines and ensure timely closure of assignments.
• Coordinate meetings, appointments, calls and the MDs daily schedule.
• Draft and manage routine emails, letters and official correspondence.
• Track important emails and ensure timely responses from concerned teams.
• Conduct internet-based research and prepare summaries/reports as required.
• Coordinate with HODs and senior management to ensure execution of MD’s instructions.
• Escalate delays, pending matters and critical issues to the MD.
• Handle confidential professional and personal assignments with discretion.
• Provide daily updates on completed, pending and overdue tasks.

Skills

Follow-up

Coordination

Task-management

Communication

English writing

Education

Graduation in any discipline

Tools

MS Excel

MS Word

Internet research

Job description

Job Summary

We are looking for a proactive and well-organized Executive Assistant to the Managing Director to manage executive coordination, task follow-ups, communication, scheduling and research. The ideal candidate should be reliable, professional and excellent at getting tasks executed through effective follow-up.

Key Responsibilities

• Coordinate and follow up on tasks assigned by the MD with HODs, employees and external stakeholders.
• Maintain task trackers, timelines and ensure timely closure of assignments.
• Coordinate meetings, appointments, calls and the MDs daily schedule.
• Draft and manage routine emails, letters and official correspondence.
• Track important emails and ensure timely responses from concerned teams.
• Conduct internet-based research and prepare summaries/reports as required.
• Coordinate with HODs and senior management to ensure execution of MD’s instructions.
• Escalate delays, pending matters and critical issues to the MD.
• Handle confidential professional and personal assignments with discretion.
• Provide daily updates on completed, pending and overdue tasks.

Candidate Profile

• Graduate in any discipline with 3–5 years of relevant experience.
• Experience as an Executive Assistant, Personal Assistant, Secretary or Office Coordinator preferred.
• Excellent communication and written English skills.
• Strong follow-up, coordination and task-management abilities.
• Good working knowledge of MS Excel, Word and Internet research.
• Ability to manage multiple priorities and work under pressure.
• High level of integrity, ownership, confidentiality and professional maturity.
• Ability to coordinate confidently with HODs and senior management.