Executive Assistant To Managing Director

Blencci Jewels; Chandigarh; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Blencci Jewels in Chandigarh seeks an Executive Assistant to act as the MD's operational extension, safeguarding time, information, and access. This is not pure scheduling; it requires sound judgment on confidential business, financial, and vendor matters in a jewellery retail environment.

You will manage the MD's calendar, screen calls and emails, draft correspondence, organize documents and MIS reports, and coordinate with heads of finance, retail, and procurement.

Qualifications

• Diploma/Graduate degree in marketing and sales.
• Advanced MS Office skills (Excel, PowerPoint, Outlook); comfort with basic MIS and reporting tools.
• Excellent written and verbal English; Hindi/Punjabi fluency preferred for local vendor and stakeholder interaction.

Responsibilities

• Manage the MD's calendar, prioritizing and rescheduling proactively rather than just recording commitments.
• Screen and route calls, emails, and visitors; draft correspondence and internal communication on the MD's behalf.
• Prepare, proofread, and organize documents, presentations, and MIS reports ahead of meetings.
• Coordinate with department heads (finance, retail operations, procurement) to track pending approvals and follow-ups.
• Maintain strict confidentiality on vendor negotiations, pricing, stock movement, and financial matters.
• Organize domestic and international travel, accommodation, and itineraries.
• Track action items from meetings and ensure timely closure across departments.
• Handle ad-hoc assignments including event coordination, vendor meetings, and personal errands tied to business needs.

Skills

English proficiency

Hindi/Punjabi fluency

Strong communication

Education

Diploma/Graduate degree in marketing and sales

Tools

Microsoft Office (Excel, PowerPoint, Outlook)

Job description

Role Purpose

The Executive Assistant acts as the Managing Director's operational extension managing time, information, and access so the MD's attention stays on high-value decisions. This is not a scheduling role: it requires sound judgment around confidential business, financial, and vendor matters in a jewellery retail environment.

Key Responsibilities

• Manage the MD's calendar, prioritizing and rescheduling proactively rather than just recording commitments
• Screen and route calls, emails, and visitors; draft correspondence and internal communication on the MD's behalf
• Prepare, proofread, and organize documents, presentations, and MIS reports ahead of meetings
• Coordinate with department heads (finance, retail operations, procurement) to track pending approvals and follow-ups
• Maintain strict confidentiality on vendor negotiations, pricing, stock movement, and financial matters
• Organize domestic and international travel, accommodation, and itineraries
• Track action items from meetings and ensure timely closure across departments
• Handle ad-hoc assignments including event coordination, vendor meetings, and personal errands tied to business needs

Required Qualifications & Experience

• Diploma/Graduate degree in marketing and sales
• Advanced MS Office skills (Excel, PowerPoint, Outlook); comfort with basic MIS and reporting tools
• Excellent written and verbal English; Hindi/Punjabi fluency preferred for local vendor and stakeholder interaction

Key Competencies

• High ownership: anticipates needs rather than waiting for instructions
• Strong prioritization under frequent interruption and shifting demands

What This Role Is Not

This is not a pure administrative/typing role. Candidates looking only for calendar and travel management without exposure to business decisions and confidential information will not be a fit.