Executive Assistant To Managing Director

Sankalp Infraheights; Jaipur; On-site; INR 400,000 - 600,000; Full time

Job summary

Sankalp Infraheights is seeking a highly organized Executive Assistant to support the Director in daily operations, coordination, and strategic task management. You will handle multiple responsibilities with discretion, ensuring clear communication across departments and timely information flow.

The ideal candidate has graduate or MBA credentials, proven EA/PA experience, and strong MS Office skills. You will manage calendars, travel, meetings, and prepare memos, reports, and presentations while

Qualifications

• Graduate / Post-Graduate / MBA preferred.
• Proven work experience as an Executive Assistant / Personal Assistant / Office Coordinator.
• Excellent MS Office skills (Excel, PowerPoint, Word)
• Strong organizational & time management abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and discretion.
• Comfortable working with office equipment & digital tools (calendars, printers, scanners, etc.)

Responsibilities

• Be the primary contact between the Director and stakeholders.
• Manage calendar, meetings, appointments and travel arrangements.
• Ensure timely and accurate flow of information across teams.
• Prepare memos, reports, presentations, emails, and other communication material.
• Maintain office filing systems and ensure proper documentation.
• Track daily expenses and prepare periodic reports.
• Take minutes of meetings and follow up on action points.
• Manage office supplies and coordinate basic administrative activities.
• Coordinate with employees on assigned tasks and maintain follow-up status.
• Ensure progress tracking on tasks assigned by the Director and escalate challenges when needed.
• Collaborate with all departments to ensure smooth workflow and operational efficiency

Skills

MS Office

Organizational skills

Time management

Verbal & written communication

Education

Graduate/MBA

Job description

Job Summary: We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in daily operations, coordination, and strategic management of tasks. The ideal candidate will be able to handle multiple responsibilities efficiently, maintain confidentiality, and ensure seamless communication across departments.

Key Responsibilities:

• Serve as the primary point of contact between the Director and internal/external stakeholders
• Manage calendar scheduling, meetings, appointments and travel arrangements
• Ensure timely and accurate flow of information across teams
• Prepare memos, reports, presentations, emails, and other communication material
• Maintain office filing systems and ensure proper documentation
• Track daily expenses and prepare periodic (weekly/monthly/quarterly) reports
• Take minutes of meetings and follow up on action points
• Manage office supplies and coordinate basic administrative activities
• Coordinate with employees on assigned tasks & maintain follow-up status
• Ensure progress tracking on tasks assigned by the Director and escalate challenges when needed
• Collaborate with all departments to ensure smooth workflow and operational efficiency

Qualifications & Requirements:

• Graduate / Post-Graduate / MBA preferred
• Proven work experience as an Executive Assistant / Personal Assistant / Office Coordinator
• Excellent MS Office skills (Excel, PowerPoint, Word is must)
• Strong organizational & time management abilities
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and discretion
• Comfortable working with office equipment & digital tools (e-calendars, printers, scanners, etc.)

Job Type:

Full-time

Location:

Jaipur, Rajasthan