Executive Assistant

Kumar Precision Stampings; Jhajjar; On-site; INR 600,000 - 900,000; Full time

Job summary

Kumar Precision Stampings in Haryana, India, seeks an Executive Assistant to support the Managing Director with calendar management, meeting coordination, MOM preparation, and travel planning. The role requires meticulous organization and strong communication to coordinate with multiple stakeholders.

Ideal candidates have at least 3 years of relevant experience, proficiency in Google Calendar, and the ability to handle multiple priorities.

Qualifications

• Minimum 3 years of relevant experience as an Executive Assistant, preferably supporting a Managing Director/Director or senior management.
• Proficiency in Google Calendar and other office productivity tools.
• Should be well-organized, proactive, and capable of handling multiple priorities.

Responsibilities

• Manage and coordinate all meetings and appointments using Google Calendar.
• Schedule meetings, send invitations, and ensure timely coordination with stakeholders.
• Prepare and maintain Minutes of Meeting (MOM) and circulate to relevant departments.
• Follow up with departments on action items and track completion.
• Manage and maintain MD's travel calendar and coordinate travel schedules.
• Provide day-to-day administrative and scheduling support to the MD.
• Ensure smooth coordination and timely follow-up on important tasks and commitments.

Skills

Organization

Communication

Coordination

Follow-up

Tools

Google Calendar

Job description

Job Title: Executive Assistant to Managing Director (MD)

Role & Responsibilities:

• Manage and coordinate all meetings and appointments using Google Calendar.
• Schedule meetings, send invitations, and ensure timely coordination with all concerned stakeholders.
• Prepare and maintain Minutes of Meeting (MOM) and circulate them to the relevant departments.
• Follow up with concerned departments on action items discussed during meetings and track their completion.
• Manage and maintain the MDs travel calendar and coordinate travel schedules.
• Provide day-to-day administrative and scheduling support to the MD.
• Ensure smooth coordination and timely follow-up on important tasks and commitments.

Preferred Candidate Profile:

• Minimum 3 years of relevant experience as an Executive Assistant, preferably supporting a Managing Director/Director or senior management.
• Strong organizational, communication, coordination, and follow-up skills.
• Proficiency in Google Calendar and other office productivity tools.
• Should be well-organized, proactive, and capable of handling multiple priorities.
• Own vehicle is mandatory for commuting between the office and home, as the company does not provide cab/transportation facilities.
• Candidates should be comfortable with travel-related coordination and flexible scheduling as required.