Executive Assistant To Managing Director

SP Yarns; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

SP Yarns in Kolkata is seeking an experienced personal/executive assistant to the Managing Director. You will manage the MD's calendar, meetings, calls and travel, and prepare MIS reports and business updates.

You will draft professional emails and letters and coordinate with internal teams and external stakeholders on behalf of the MD. Additionally, you will prepare meeting agendas, MoM and action-point trackers, track deadlines and assist in business development and strategic activities as

Qualifications

• Excellent communication and coordination skills.
• Strong MS Excel, PowerPoint and Word skills.
• Good organizational and follow-up abilities.

Responsibilities

• Provide administrative and executive support to the Managing Director.
• Manage the MDs calendar, meetings, appointments, calls and travel.
• Prepare MIS reports, presentations, business reports and management updates.
• Draft professional emails, letters and business correspondence.
• Coordinate with internal departments and external stakeholders on behalf of the MD.
• Prepare meeting agendas, MoM and action-point trackers.
• Follow up with departments to ensure timely completion of management-assigned tasks.
• Assist in preparing business proposals, quotations, commercial documents and presentations.
• Conduct basic market and competitor research when required.
• Maintain important records, documents and confidential management information.
• Track deadlines, commitments and pending action points of the MD.
• Support management in business development and strategic activities as required.

Skills

MS Excel

PowerPoint

Communication

Job description

Role & responsibilities

• Provide administrative and executive support to the Managing Director.
• Manage the MDs calendar, meetings, appointments, calls and travel.
• Prepare MIS reports, presentations, business reports and management updates.
• Draft professional emails, letters and business correspondence.
• Coordinate with internal departments and external stakeholders on behalf of the MD.
• Prepare meeting agendas, MoM and action-point trackers.
• Follow up with departments to ensure timely completion of management-assigned tasks.
• Assist in preparing business proposals, quotations, commercial documents and presentations.
• Conduct basic market and competitor research when required.
• Maintain important records, documents and confidential management information.
• Track deadlines, commitments and pending action points of the MD.
• Support management in business development and strategic activities as required.

Skills Required

• Excellent communication and coordination skills.
• Strong MS Excel, PowerPoint and Word skills.
• Good organizational and follow-up abilities.
• Professional personality with strong attention to detail.
• Ability to handle confidential information with discretion.
• Ability to work independently and manage multiple priorities.