Executive Assistant To Managing Director

RCI Logistics; Telangana; On-site; INR 450,000 - 700,000; Full time

Job summary

RCI Logistics is seeking an experienced executive assistant to support the Managing Director with confidentiality and professionalism. You will manage MD's emails, coordinate with clients and departments, and assist in business development activities and presentations.

The role requires strong English and Hindi communication, excellent organization, and the ability to work independently as part of a team. A high level of discretion is essential for handling sensitive information.

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational, time management, and multitasking abilities.
• Strong command over English and Hindi.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Maintain confidentiality regarding sensitive information and discussions.
• Exhibit professionalism in all interactions and maintain a strong demeanor.
• Manage and respond to MD's email communications, ensuring timely replies.
• Support business development efforts including responses, documents, and presentations.
• Coordinate with clients and internal departments to ensure smooth execution of tasks.
• Track MIS reports and ensure SOP compliance; highlight gaps and propose improvements.
• Fluency in English and Hindi with excellent written and verbal communication.

Skills

Executive support

Time management

Multitasking

Bilingual English/Hindi

Independent work

Job description

Key Responsibilities:

1. Confidentiality: Maintain a strict level of confidentiality regarding sensitive company information and discussions.

2. Interpersonal & Professionalism: Exhibit exceptional interpersonal skills, ensuring a professional demeanor in all interactions, both internal and external.

3. Email Management:

• - Independently manage and respond to email communications addressed to the Managing Director, ensuring timely and appropriate replies.
• - Prioritize and escape matters as necessary.

4. Business Development Support:

• - Participate in business enquiries, reverse biddings, and tenders under the guidance of the MD.
• - Assist in preparing responses, documents, and presentations as required.

5. Client Coordination:

• - Liaise with clients as needed, ensuring their needs are met with professionalism and promptness.

6. Inter-Departmental Coordination:

• - Coordinate with various departments to ensure smooth execution of tasks.
• - Follow up on progress and ensure timely completion of work.

7. MIS Reports & Compliance:

• - Track and manage Management Information System (MIS) reports.
• - Highlight gaps or discrepancies as per Standard Operating Procedures (SOP) and suggest improvements.

8. Language: Fluent in English and Hindi, with excellent written and verbal communication skills in both languages.

Requirements:

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational, time management, and multitasking abilities.
• Strong command over English and Hindi.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling sensitive information.