Executive Assistant To IT Head (Male)

Ampl Resources; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

Ampl Resources in Kolkata is seeking an Executive Assistant to the IT Head to provide comprehensive administrative support, manage schedules, coordinate meetings, and prepare reports and presentations.

The role requires strong communication, excellent organizational skills, and advanced MS Office proficiency. Travel arrangements and confidential documentation handling are routine.

A bachelor's degree is required; travel across Jharkhand and West Bengal may be involved.

Qualifications

• Bachelor's degree in business-related field.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Advanced proficiency in MS Excel, PowerPoint, Word, and Outlook.
• Experience preparing MIS reports and management presentations.
• Ability to maintain confidentiality and handle sensitive information.
• Multitasking with attention to detail.

Responsibilities

• Manage IT Head's calendar, meetings, and travel.
• Coordinate meetings, prepare agendas, and record MoMs.
• Track action items and follow up with departments.
• Prepare presentations, reports, MIS dashboards using Excel/PowerPoint.
• Assist in proposals, client documentation, and business materials.
• Coordinate with cross-functional teams for business development data.
• Maintain confidential documents, contracts, and records.
• Draft emails, letters, and official communications.
• Conduct market research and compile competitor intelligence.
• Manage expense statements and travel reimbursements.
• Ensure timely submission of reports and management updates.

Skills

Verbal and written communication

Organizational skills

Time management

Microsoft Excel

PowerPoint

Word

Outlook

MIS reports

Management presentations

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration / Commerce / Management

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Job description

Job Description Executive Assistant (Male)to IT Head

About the Role

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide comprehensive administrative and business support to our IT Head. The incumbent will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, following up on key business initiatives, and ensuring seamless communication with internal and external stakeholders.

Key Responsibilities

• * Manage IT Head's calendar, appointments, meetings, and travel arrangements.
• * Coordinate internal and external meetings, prepare agendas, and record Minutes of Meetings (MoMs).
• * Track action items and ensure timely follow-up with various departments and stakeholders.
• * Prepare presentations, business reports, MIS dashboards, and analytical reports using Microsoft Excel and PowerPoint.
• * Assist in preparing proposals, business presentations, and client documentation.
• * Coordinate with cross-functional teams to gather information required for business development activities.
• * Maintain confidential documents, correspondence, contracts, and business records.
• * Draft professional emails, letters, presentations, and official communications.
• * Conduct internet research, collect market intelligence, and compile competitor information as required.
• * Manage expense statements, travel reimbursements, and administrative documentation.
• * Ensure timely submission and maintenance of reports, presentations, and management updates.

Required Qualifications

• * Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.

Required Skills

• * Excellent verbal and written communication skills.
• * Strong organizational and time-management abilities.
• * Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• * Experience in preparing MIS reports and management presentations.
• * Ability to maintain confidentiality and handle sensitive information.
• * Multitasking capability with attention to detail.

Travel Requirement

Please note that the role involves extensive travel across various locations in Jharkhand and West Bengal, as and when required, based on business requirements.