Executive Assistant

Eaglehires HR Solutions Pvt Ltd; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

A recruitment firm in Mumbai is seeking a proactive Executive Assistant to support senior management with administrative and operational tasks. This role requires strong organizational skills, discretion in handling confidential information, and the ability to manage calendars and coordinate with various stakeholders. Ideal candidates will possess over 3 years of relevant experience, proficiency in Microsoft Office, and exceptional communication skills to ensure efficient day-to-day operations.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Strong proficiency in MS Office Suite.
• Excellent organizational and multitasking skills.

Responsibilities

• Manage and maintain the executive’s calendar.
• Act as a point of contact for stakeholders.
• Prepare and manage correspondence and reports.
• Coordinate meeting agendas and follow-ups.
• Handle confidential information professionally.
• Assist in organizing events and meetings.
• Track tasks and priorities for decision-making.
• Support coordination across departments.

Job description

Hiring for one of our client based in Mumbai

JOB TITLE : Executive Assistant

EXPERIENCE : 3 years +

Job Summary

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior management. The role requires discretion, efficiency, and strong coordination skills to ensure smooth day-to-day functioning.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a point of contact between the executive and internal/external stakeholders.
• Prepare, review, and manage correspondence, emails, presentations, and reports.
• Coordinate meeting agendas, minutes of meetings, and ensure timely follow-ups.
• Handle confidential information with integrity and professionalism.
• Assist in organizing events, conferences, and business meetings.
• Track tasks, deadlines, and priorities to support executive decision-making.
• Support coordination with departments to ensure timely execution of action items.