Executive Assistant

Yogini Tradex; Kolkata District; On-site; INR 508,000 - 608,000; Full time

Job summary

Yogini Tradex is seeking an organized Executive Assistant (EA) to the Director in Kolkata. The role requires 3+ years supporting senior leadership, managing calendars, communications, and coordinating meetings, travel, and documents.

Weekend support may be needed during peak periods to ensure smooth operations in a food & beverage business. Working hours are 11:00 AM to 8:00 PM with one weekly off between Monday and Thursday; Friday to Sunday require presence.

Qualifications

• Graduate in any discipline
• Minimum 3 years of experience as an Executive Assistant supporting senior management
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Ability to work independently and handle multiple priorities
• High level of professionalism, discretion, and confidentiality
• Flexible to work beyond scheduled hours whenever business demands

Responsibilities

• Manage the Managing Directors calendar, appointments, meetings, and travel schedules
• Coordinate business meetings, prepare agendas, record minutes, and follow up on action items
• Screen calls, emails, and correspondence, ensuring timely responses
• Prioritize tasks and manage multiple assignments efficiently
• Maintain complete confidentiality while handling sensitive business information
• Coordinate with internal departments to ensure timely execution of business priorities
• Liaise with clients, vendors, consultants, and external stakeholders on behalf of the Director
• Track project timelines and ensure timely follow-up on key deliverables
• Prepare reports, presentations, and business documents for management meetings
• Organize travel arrangements, hotel bookings, and itineraries
• Maintain important records, agreements, and confidential files
• Draft professional emails, letters, and business correspondence
• Ensure smooth day-to-day functioning of the Executive Office
• Prepare MIS reports, meeting summaries, and presentations
• Maintain trackers for projects, tasks, and follow-ups
• Prepare management reports using Microsoft Excel and PowerPoint
• Coordinate meetings, conferences, and business events
• Support senior management during business reviews and special projects
• Handle ad hoc assignments as directed by the Managing Director

Job description

Job Title: Executive Assistant (EA) to the Director

Department: Executive Office

Reporting To: Managing Director

Industry: Food & Beverage

Location: Kolkata

Employment Type: Full-Time

Salary upto 50K per month

Working Hours

11:00 AM- 8:00 PM (Flexibility required based on business needs)

Weekly Off: Any one day between Monday and Thursday

(Friday, Saturday & Sunday are mandatory working days.)

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant with a minimum of 3 years of experience supporting senior leadership. The ideal candidate will act as the right hand to the Managing Director, ensuring smooth day-to-day operations by managing schedules, communications, meetings, confidential information, and business coordination.

As we operate in the Food & Beverage industry, the candidate should be flexible with working hours and available to support business operations during weekends and peak business periods.

Key Responsibilities

• Manage the Managing Directors calendar, appointments, meetings, and travel schedules.
• Coordinate business meetings, prepare agendas, record minutes, and follow up on action items.
• Screen calls, emails, and correspondence, ensuring timely responses.
• Prioritize tasks and manage multiple assignments efficiently.
• Maintain complete confidentiality while handling sensitive business information.

Business Coordination

• Coordinate with internal departments to ensure timely execution of business priorities.
• Liaise with clients, vendors, consultants, and external stakeholders on behalf of the Director.
• Track project timelines and ensure timely follow-up on key deliverables.
• Prepare reports, presentations, and business documents for management meetings.

Administrative Responsibilities

• Organize travel arrangements, hotel bookings, and itineraries.
• Maintain important records, agreements, and confidential files.
• Draft professional emails, letters, and business correspondence.
• Ensure smooth day-to-day functioning of the Executive Office.

Reporting & Documentation

• Prepare MIS reports, meeting summaries, and presentations.
• Maintain trackers for projects, tasks, and follow-ups.
• Prepare management reports using Microsoft Excel and PowerPoint.

Office & Event Coordination

• Coordinate meetings, conferences, and business events.
• Support senior management during business reviews and special projects.
• Handle ad hoc assignments as directed by the Managing Director.

Desired Candidate Profile

• Graduate in any discipline
• Minimum 3 years of experience as an Executive Assistant supporting senior management.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to work independently and handle multiple priorities.
• High level of professionalism, discretion, and confidentiality.
• Flexible to work beyond scheduled hours whenever business demands.

Required Skills

• Executive Calendar Management
• Travel & Meeting Coordination
• Executive Correspondence
• Business Communication
• MIS Reporting
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Google Workspace
• Documentation Management
• Follow-up & Coordination
• Vendor & Client Communication
• Presentation Preparation
• Time Management
• Confidentiality & Professionalism
• Multitasking