Executive Assistant

e-Stone Information Technology Private Limited; Mumbai; On-site; INR 167,000 - 223,000; Full time

Job summary

e-Stone Information Technology Private Limited is seeking a proactive Female Executive Assistant in Mumbai to support senior management with administrative tasks and coordination.

The role requires strong communication, MS Office proficiency, and the ability to multitask and maintain confidentiality across busy daily schedules. You will manage calendars, coordinate meetings, prepare reports, and assist with travel arrangements as needed.

Qualifications

• 6 months to 1 year of experience in a similar role.
• Excellent verbal and written communication.
• Strong organizational and time-management skills.

Responsibilities

• Provide day-to-day administrative and coordination support to senior management.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure timely communication.
• Handle emails, calls, and correspondence professionally.
• Prepare reports, presentations, meeting agendas, and other documents.
• Coordinate travel arrangements when required.
• Assist with MIS reports and presentations using MS Excel and PowerPoint.

Skills

Calendar management

MS Office

Oral & written communication

Organizational skills

Time management

Confidentiality

Education

Graduation

Tools

MS Office Suite

Job description

About the Role

We are looking for a proactive, organized, and detail-oriented Female Executive Assistant to provide administrative and coordination support to senior management. The ideal candidate should have good communication skills, strong follow-up capabilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Provide day-to-day administrative and coordination support to senior management.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure timely communication.
• Handle emails, calls, and correspondence professionally.
• Prepare reports, presentations, meeting agendas, and other documents.
• Coordinate with internal teams and external stakeholders.
• Follow up on pending tasks and ensure timely completion.
• Maintain confidential documents, records, and important information.
• Assist with MIS reports and presentations using MS Excel and PowerPoint.
• Coordinate travel arrangements, including tickets, accommodation, and itineraries, when required.
• Support management in day-to-day administrative and operational activities.
• Perform other responsibilities assigned by senior management.

Required Skills

• 6 months to 1 year of experience as an Executive Assistant, Personal Assistant, Admin Executive, or in a similar role.
• Minimum Graduation in any discipline.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Good coordination, follow-up, and interpersonal skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and multitasking abilities.
• Positive attitude with a willingness to learn.
• Professional appearance and communication skills.

Candidate Profile

• Minimum Graduate in any discipline.
• 6 months to 1 year of relevant experience.
• Smart, professional, and presentable.
• Good communication and coordination skills.
• Proactive, responsible, and well-organized.
• Able to manage multiple priorities and meet deadlines.

Salary & Benefits

Salary: ₹15,000 – ₹20,000 per month

Opportunity to work closely with senior management and gain exposure to various business and administrative functions.

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