Executive Assistant To Chief Executive Officer

Tata AutoComp Systems Limited; Chakan; On-site; INR 600,000 - 900,000; Full time

Job summary

Tata AutoComp Systems Limited is seeking an experienced Executive Assistant/Chief of Staff support to the CEO in Chakan. You will manage calendars, coordinate leadership meetings, and prepare MOMs, action trackers, and presentations for senior leaders.

The role also covers business coordination, stakeholder liaison, travel management, and MIS reporting to support strategic reviews. A strong emphasis on confidentiality and professional communication is essential.

Qualifications

• Bachelor's Degree in Engineering is mandatory or preferred.
• MBA/PGDM from a recognized institute preferred.
• 5-12 years of experience in executive support roles.
• Experience directly with CXO/CEO/Managing Director or senior leadership.

Responsibilities

• Manage CEO's calendar, meetings, appointments, and travel schedules.
• Organize leadership and board meetings, reviews, and strategic discussions.
• Prepare agendas, MOMs, and action trackers.
• Follow up with heads on critical actions and closures.
• Coordinate with cross-functional teams for dashboards and updates.
• Prepare presentations for boards, customers, and investors.
• Act as liaison with internal and external stakeholders.
• Arrange domestic and international travel, visas, and itineraries.
• Prepare MIS reports and track KPIs for decision support.
• Maintain confidential files and support governance activities.

Skills

Executive calendar management

Stakeholder management

PowerPoint presentations

Advanced MS Excel

MIS reporting

Meeting facilitation

Travel coordination

Confidentiality

Education

Bachelor's Degree in Engineering

MBA/PGDM

Tools

MS Excel

PowerPoint

MS Office

Job description

Role & responsibilities :

Executive Support

• Manage CEO's calendar, meetings, appointments, and travel schedules.
• Organize and coordinate leadership meetings, board meetings, reviews, and strategic discussions.
• Prepare agendas, presentations, minutes of meetings (MOMs), and action trackers.
• Follow up with functional heads on critical action items and ensure timely closure.

Business Coordination

• Coordinate with cross-functional teams to collect business updates and prepare management dashboards.
• Monitor key business projects and provide status reports to the CEO.
• Support strategic initiatives, business reviews, and organizational projects.
• Assist in preparing presentations for board meetings, customers, investors, and senior leadership.

Communication & Stakeholder Management

• Act as a liaison between the CEO and internal/external stakeholders.
• Draft professional communications, reports, and correspondence on behalf of the CEO.
• Manage confidential information with absolute discretion and professionalism.

Travel & Event Management

• Arrange domestic and international travel, accommodation, visa processing, and itineraries.
• Coordinate leadership visits, business events, customer meetings, and conferences.

MIS & Reporting

• Prepare weekly, monthly, and quarterly MIS reports.
• Analyze data and present meaningful insights to support decision-making.
• Track KPIs and business performance indicators.

Administrative Management

• Ensure smooth functioning of the CEO's office.
• Maintain records, documents, and confidential files.
• Support corporate governance activities and leadership reviews as required.

Educational Qualification

• Bachelor's Degree in Engineering (Mandatory/Preferred)
• MBA/PGDM from a recognized institute (Preferred)

Experience

• 5-12 years of experience as Executive Assistant, Business Assistant, Management Associate, Chief of Staff Support, or Executive Office Coordinator.
• Experience working directly with CXO/CEO/Managing Director/Senior Leadership.

Required Skills

• Executive Assistance & Calendar Management
• Business Coordination & Stakeholder Management
• Presentation & MIS Reporting
• Advanced MS Excel and PowerPoint
• Data Analysis and Dashboard Preparation
• Meeting Management & MOM Preparation
• Project Tracking and Follow-up
• Travel Management
• Excellent Verbal & Written Communication
• High Confidentiality and Professionalism

Preferred candidate profile

• Executive Assistance & Calendar Management
• Business Coordination & Stakeholder Management
• Presentation & MIS Reporting
• Advanced MS Excel and PowerPoint
• Data Analysis and Dashboard Preparation
• Meeting Management & MOM Preparation
• Project Tracking and Follow-up
• Travel Management
• Excellent Verbal & Written Communication
• High Confidentiality and Professionalism

Preferred Industry

• Automotive
• Auto Components