Executive Assistant to GMD

Kunvarji; Mumbai; On-site; INR 500,000 - 600,000; Full time

Job summary

Kunvarji is seeking a well-organized Executive Assistant to provide comprehensive administrative support to the management team. The role includes managing calendars, coordinating travel, preparing MoMs, vendor onboarding, and supporting MIS, reporting, and PPT development.

Responsibilities extend to coordinating with internal departments and external stakeholders while maintaining confidentiality and ensuring timely completion of tasks.

Qualifications

• Excellent communication and interpersonal abilities.
• Strong organizational and time-management skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Ability to multitask, prioritize, and work independently.
• Strong attention to detail and follow-up abilities.
• Comfortable using AI-powered productivity tools such as Claude.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate end-to-end business travel arrangements (flights, hotels, transportation).
• Prepare Minutes of Meetings (MoM) and follow up on actions.
• Handle vendor registration, onboarding, and documentation.
• Support sales and marketing operations, including MIS and reporting.
• Prepare quotations, invoices, and billing documentation; coordinate with teams.
• Create PowerPoint presentations and management reports.
• Coordinate with internal departments and external stakeholders for smooth execution.
• Maintain confidentiality of management information and ensure task completion.
• Knowledge of Claude AI and other AI tools preferred.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Time management

Attention to detail

AI productivity tools

Tools

MS Office

Claude AI

Job description

We are looking for a well-organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and business support to the management team.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules efficiently.


• Handle end-to-end business travel arrangements, including flights, hotels, transportation, and itineraries.


• Prepare accurate Minutes of Meetings (MoM) and follow up on action points to ensure timely closure.


• Manage vendor registration, onboarding, documentation, and coordination.


• Support sales and marketing operations, including data management, MIS, reporting, and coordination.


• Prepare quotations, invoices, and billing-related documentation and coordinate with relevant teams.


• Create professional PowerPoint presentations (PPTs), management reports, and business updates.


• Coordinate with various internal departments and external stakeholders to ensure smooth execution of business activities.


• Maintain confidentiality of management information and ensure timely completion of assigned tasks.


• Knowledge and practical working experience with AI tools, particularly Claude, will be preferred.

Preferred Skills

• Excellent communication and interpersonal skills.


• Strong organizational and time-management abilities.


• Good proficiency in MS Office, especially Excel and PowerPoint.


• Ability to multitask, prioritize, and work independently.


• Strong attention to detail and follow-up skills.


• Comfortable using AI-powered productivity and business tools.

CTC: 5 to 6 Lakhs