Executive Assistant To Managing Director

Artivo Surfaces; Hyderabad; Presencial; INR 800 000 - 1 400 000; Tempo integral

Resumo da oferta

Artivo Surfaces in Hyderabad seeks an experienced Executive Assistant to support the Managing Director with calendar management, meetings, and daily scheduling. The role requires frequent domestic and international travel, coordination of travel itineraries, trade shows and events, and preparation of reports, notes and presentations using AI tools like ChatGPT and Claude.

Strong organisational, communication and discretion are essential, with the ability to work closely with senior leadership in

Qualificações

• Bachelor's degree in any discipline; MBA preferred.
• Approximately 37 years of experience in executive assistance, senior administrative support or a similar role.
• Experience supporting a Managing Director, CEO, founder or senior executive is preferred.
• Experience in real estate or a related industry is an advantage, but not essential.
• Demonstrated ability and willingness to undertake frequent domestic and international travel.

Responsabilidades

• Manage MD's calendar, appointments, meetings and daily schedule.
• Coordinate domestic & international travel, including flights, hotels, visas, transfers and itineraries.
• Willing to frequently travel within India and internationally, including accompanying the MD on business trips.
• Coordinate trade shows, exhibitions, conferences and business meetings.
• Handle emails, correspondence, documents and meeting preparation.
• Prepare meeting notes, action trackers and follow-ups.
• Coordinate projects, timelines and deliverables.
• Conduct research and information analysis.
• Prepare reports, presentations and basic spreadsheet analysis.
• Use ChatGPT, Claude and other AI tools for research, drafting, summaries and productivity.
• Coordinate with internal teams and external stakeholders.
• Handle confidential information professionally.

Conhecimentos

Time management

AI tools

Research

Office suite

Communication

Travel coordination

Discretion

Problem solving

Executive support

Formação académica

Bachelor's degree

MBA preferred

Ferramentas

Claude

ChatGPT

Google Workspace

MS Excel

PowerPoint

Descrição da oferta de emprego

Key Responsibilities

• Manage MDs calendar, appointments, meetings and daily schedule
• Coordinate domestic & international travel, including flights, hotels, visas, transfers and itineraries
• Willing to frequently travel within India and internationally, including accompanying the MD on business trips
• Coordinate trade shows, exhibitions, conferences and business meetings
• Handle emails, correspondence, documents and meeting preparation
• Prepare meeting notes, action trackers and follow-ups
• Coordinate projects, timelines and deliverables
• Conduct research and information analysis
• Prepare reports, presentations and basic spreadsheet analysis
• Use ChatGPT, Claude and other AI tools for research, drafting, summaries and productivity
• Coordinate with internal teams and external stakeholders
• Handle confidential information professionally

Candidate Requirements

Education and Experience

• Bachelors degree in any discipline; MBA preferred.
• Approximately 37 years of experience in executive assistance, senior administrative support or a similar role.
• Experience supporting a Managing Director, CEO, founder or senior executive is preferred.
• Experience in real estate or a related industry is an advantage, but not essential.
• Demonstrated ability and willingness to undertake frequent domestic and international travel.

Essential Skills

• Excellent organisational and time-management skills.
• Strong practical proficiency in Claude, ChatGPT and other relevant AI tools.
• Good analytical and research capabilities, with strong attention to detail.
• Proficiency in Microsoft Office or Google Workspace, particularly Excel, Word and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage multiple requests, prioritise effectively and follow through independently.
• Professionalism, discretion, reliability and a high degree of confidentiality.
• Competence in managing complex travel logistics, visas and event coordination.

Personal Attributes

• Proactive, dependable and responsive.
• Resourceful and comfortable solving day-to-day problems independently.
• Willing to handle routine administrative tasks as well as research, analytical and project-related assignments.
• Adaptable to changing schedules and priorities, including frequent travel.
• Curious about technology and keen to use AI to work smarter.
• Comfortable working closely with senior leadership in a fast-paced environment.
• Ready and able to travel frequently within India and internationally as an essential part of the role.