Executive Assistant

Balaji Rice Industries; Raipur; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Balaji Rice Industries is seeking an experienced Executive Assistant to support senior management in day-to-day operations. The role requires managing calendars, coordinating meetings, preparing MoM, and drafting professional communications.

The candidate should have MBA or equivalent, 25 years of experience in executive support, and fluency in English and Hindi, with strong MS Office skills. This position involves interaction with multiple departments, vendors, and senior leaders in a

Qualifications

• Graduate in any discipline; MBA or equivalent preferred.
• 25 years of executive support or similar experience.
• Excellent written and verbal communication in English and Hindi.
• Proficient with MS Excel, PowerPoint, Word, and Outlook.

Responsibilities

• Provide administrative and operational support to senior management in day-to-day activities.
• Manage calendars, schedule meetings, coordinate appointments, and follow-ups.
• Prepare minutes of meetings and track action items across departments.
• Coordinate with internal teams, vendors, and customers for task execution.
• Prepare presentations, reports, MIS, and dashboards using MS Excel and PowerPoint.
• Maintain confidential documents and management reports in an organized manner.
• Draft professional emails and business communications.
• Assist in data collection, analysis, and consolidation for management reviews.
• Coordinate travel arrangements and other logistics.
• Ensure timely completion of deadlines and proactive delay flagging.

Skills

English communication

Hindi communication

Coordination

Follow-up

Time management

Education

MBA or equivalent

Graduate in any discipline

Tools

MS Excel

PowerPoint

Word

Outlook

Job description

Role & responsibilities

• Provide administrative and operational support to senior management in day-to-day business activities.
• Manage calendars, schedule meetings, coordinate appointments, and ensure timely follow-ups on important commitments.
• Prepare meeting agendas, record minutes of meetings (MoM), track action items, and follow up with concerned departments for closure.
• Coordinate with internal teams, vendors, customers, and other stakeholders to ensure smooth communication and execution of tasks.
• Prepare presentations, reports, MIS, business updates, and management dashboards using MS Excel and PowerPoint.
• Track ongoing projects, business initiatives, deadlines, and deliverables to ensure timely completion.
• Maintain confidential documents, business records, correspondence, and management reports in an organised manner.
• Draft professional emails, letters, meeting notes, and other business communications.
• Assist in collecting, analysing, and consolidating data from different departments for management review and decision-making.
• Coordinate travel arrangements, meetings, business visits, and other logistics as required.
• Monitor pending tasks and commitments, proactively highlight delays, and ensure timely follow-ups with responsible team members.
• Handle ad hoc assignments and special projects entrusted by management.
• Maintain confidentiality, accuracy, and professionalism while handling sensitive business information.

Preferred candidate profile

• Education: Graduate in any discipline; MBA or equivalent qualification preferred.
• Experience: 25 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, or in a similar role.
• Excellent written and verbal communication skills in English and Hindi.
• Strong proficiency in MS Excel, PowerPoint, Word, and Outlook or similar productivity tools.
• Good skills in data organisation, report preparation, presentation creation, and information management.
• Strong planning, coordination, time management, and follow-up skills.
• Ability to manage multiple priorities and work on time-sensitive assignments.
• Proactive approach with strong ownership, problem-solving ability, and attention to detail.
• Ability to coordinate effectively across departments and ensure accountability for assigned tasks.
• High level of integrity and discretion when handling confidential information.
• Comfortable working directly with senior management in a fast-paced business environment.
• Candidates with experience in manufacturing, trading, exports, or other business operations will be preferred