Executive Assistant & Admin

CIRCOR International, Inc.; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

CIRCOR International, Inc. in Mumbai seeks an accomplished Executive Assistant to support the General Manager with seamless day-to-day operations and strategic initiatives.

You will manage complex calendars, coordinate leadership meetings, and prepare professional presentations and communications. Ideal candidates have at least 5 years of Executive Assistant experience supporting senior leadership, with exceptional MS Office skills, superior coordination, and discretion in handling sensitive

Qualifications

• Proficiency with MS Office suite (Excel, Outlook, Word, Power Point specifically).
• Professional communication skills and strong organizational abilities.
• Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.

Responsibilities

• Act as trusted support partner to the General Manager and ensure smooth day-to-day operations.
• Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
• Coordinate schedules, leadership meetings and strategic events for the Executive and team.
• Handle highly sensitive information with confidentiality and discretion.
• Create and review quality presentations, reports, and leadership communications aligned with business objectives.
• Support executive-led strategic initiatives by coordinating cross-functional stakeholders and managing timelines and risks.
• Develop dashboards or trackers for MD-led initiatives and key action items.
• Manage visitor/guest experiences and local transport arrangements in Mumbai.
• Oversee vendor management for travel and logistics, including contract negotiations and performance evaluation.

Skills

MS Office

Communication

Organization

Fast-paced

Education

Graduation

Job description

• Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
• Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
• Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
• Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
• Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
• Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
• Ensure all leadership materials are clear, consistent, and professionally presented.
• Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor & Guest Management:

• Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
• Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.
• Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
• Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others:

• Manageday-to-day office operations
• Ordering office supplies and managing inventory
• Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not in Scope:

• Compliance Required Areas
• Regulatory Responsibilities
• Health and Safety Responsibilities

Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

• Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
• Professional communication skills
• Strong organizational skills
• Must be able to work in a fast-paced environment

Education & Experience

• Graduation
• Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.

CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities