Executive Assistant To Director

Sanghvi Premises; Mumbai City; On-site; INR 600,000 - 900,000; Full time

Job summary

Sanghvi Premises is seeking an organized and proactive executive assistant to provide comprehensive support to the Director in Mumbai. The role involves managing the Directors calendar, coordinating travel, and liaising with Sales, Projects, Legal, Finance, and HR to ensure timely updates and execution of tasks.

You will prepare agendas, minutes, and reports; track progress and deadlines; and assist with coordinating real estate project activities, including regulatory and liaisoning matters.

Responsibilities

• Provide comprehensive administrative and executive support to the Director in day-to-day business operations.
• Manage the Director's calendar, appointments, meetings, travel arrangements, and business schedules.
• Coordinate with internal departments to ensure timely updates and execution of assigned tasks.
• Schedule and organize meetings with clients, investors, consultants, architects, contractors, legal professionals, and other stakeholders.
• Prepare meeting agendas, minutes of meetings, presentations, reports, and follow-up action points.
• Track project progress, pending approvals, important deadlines, and departmental deliverables, and provide regular updates to the Director.
• Assist in coordinating real estate project activities, including construction updates, sales performance, legal documentation, regulatory approvals, and liaisoning matters.
• Maintain and organize confidential business documents, property-related records, agreements, project reports, and management correspondence.
• Draft professional emails, letters, notices, internal communications, and business correspondence on behalf of the Director.
• Follow up with department heads and key personnel to ensure timely completion of tasks assigned by the Director.
• Handle incoming calls, emails, visitors, and business inquiries professionally and confidentially.
• Assist in preparing management reports, MIS, business presentations, and data summaries for decision-making.
• Coordinate with external stakeholders, including landowners, brokers, channel partners, consultants, vendors, and government authorities, wherever required.
• Maintain confidentiality regarding business strategies, financial information, legal matters, and sensitive company decisions.

Job description

• Provide comprehensive administrative and executive support to the Director in day-to-day business operations.
• Manage the Directors calendar, appointments, meetings, travel arrangements, and business schedules.
• Coordinate with internal departments, including Sales, Projects, Civil Engineering, Legal, Liaisoning, Finance, and HR, to ensure timely updates and execution of assigned tasks.
• Schedule and organize meetings with clients, investors, consultants, architects, contractors, legal professionals, and other stakeholders.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and follow-up action points.
• Track project progress, pending approvals, important deadlines, and departmental deliverables, and provide regular updates to the Director.
• Assist in coordinating real estate project activities, including construction updates, sales performance, legal documentation, regulatory approvals, and liaisoning matters.
• Maintain and organize confidential business documents, property-related records, agreements, project reports, and management correspondence.
• Draft professional emails, letters, notices, internal communications, and business correspondence on behalf of the Director.
• Follow up with department heads and key personnel to ensure timely completion of tasks assigned by the Director.
• Handle incoming calls, emails, visitors, and business inquiries professionally and confidentially.
• Assist in preparing management reports, MIS, business presentations, and data summaries for decision-making.
• Coordinate with external stakeholders, including landowners, brokers, channel partners, consultants, vendors, and government authorities, wherever required.
• Maintain confidentiality regarding business strategies, financial information, legal matters, and sensitive company decisions.