Executive Assistant To Director

Daks India Industries; Greater Noida; On-site; INR 600,000 - 900,000; Full time

Job summary

Daks India Industries in Greater Noida seeks an executive assistant to support the director with accurate scheduling of meetings and events, coordination with stakeholders, and prioritizing daily priorities.

You will manage travel arrangements, prepare itineraries, handle emails and correspondence, maintain confidentiality, and provide progress updates on key initiatives, ensuring high-priority tasks receive attention.

Qualifications

• Accurate and timely scheduling of meetings and events.
• Coordination with internal and external stakeholders to align schedules.
• Prevent scheduling conflicts and ensure the director is aware of daily priorities.
• Manage all travel arrangements to optimize the director's time and reduce travel-related stress.
• Efficient booking of travel (flights, hotels, transportation).
• Preparation of detailed travel itineraries.
• Manage any changes or adjustments to travel plans.
• Efficient management of emails, calls, and correspondence.
• Drafting or responding to communications on behalf of the director when necessary.
• Organize and maintain the director's workspace for efficiency.

Responsibilities

• Accurate and timely scheduling of meetings and events.
• Coordination with internal and external stakeholders to align schedules.
• Prevent scheduling conflicts and ensure the director is aware of daily priorities.
• Manage all travel arrangements to optimize the director's time and reduce travel-related stress.
• Efficient booking of travel (flights, hotels, transportation).
• Preparation of detailed travel itineraries.
• Manage any changes or adjustments to travel plans.
• Efficient management of emails, calls, and correspondence.
• Drafting or responding to communications on behalf of the director when necessary.
• Ensure confidentiality and integrity of sensitive documents.
• Preparing agendas, presentations, and meeting minutes.
• Arrange venue, materials, and equipment.
• Following up on action items and ensuring timely completion.
• Assist with tracking on-going projects, milestones, and deadlines.
• Coordinate with internal departments and stakeholders to ensure the completion of tasks.
• Provide progress updates to the director on key initiatives.
• Proactively manage relationships with clients, partners, senior management and external contacts.
• Ensure effective communication and timely follow-ups on pending matters.
• Represent the director professionally in meetings and interactions.
• Maintain a high level of confidentiality in all aspects of the director's work.
• Handle sensitive documents, issues, and decisions with care and privacy.
• Manage office supplies and resources, ensuring the director has everything needed.
• Organize and maintain the director's workspace for efficiency.
• Ensure timely processing of administrative documents such as expense reports, reimbursements, etc.
• Ensure the director's time is spent efficiently on high-priority tasks.
• Proactively anticipate challenges or tasks to optimize time management.

Skills

Time management

Communication

Stakeholder coordination

Travel planning

Job description

• Accurate and timely scheduling of meetings and events.
• Coordination with internal and external stakeholders to align schedules.
• Prevent scheduling conflicts and ensure the director is aware of daily
  priorities.
• Manage all travel arrangements to optimize the director's time and reduce travel-related stress.
• Efficient booking of travel (flights, hotels, transportation).
• Preparation of detailed travel itineraries.
• Manage any changes or adjustments to travel plans.
• Efficient management of emails, calls, and correspondence.
• Prioritize and prioritize critical issues to the director.
• Drafting or responding to communications on behalf of the director when necessary.
• Ensure all important documents are filed and easily accessible.
• Support in preparing reports, presentations, or briefing materials for meetings.
• Ensure confidentiality and integrity of sensitive documents.
• Preparing agendas, presentations, and meeting minutes.
• Arranging venue, materials, and equipment.
• Following up on action items and ensuring timely completion.
• Assist with tracking on-going projects, milestones, and deadlines.
• Coordinate with internal departments and stakeholders to ensure the
  completion of tasks.
• Provide progress updates to the director on key initiatives.
• Proactively manage relationships with clients, partners, senior management and external contacts.
• Ensure effective communication and timely follow-ups on pending matters.
• Represent the director professionally in meetings and interactions.
• Maintain a high level of confidentiality in all aspects of the director's work.
• Handle sensitive documents, issues, and decisions with care and privacy.
• Manage office supplies and resources, ensuring the director has everything needed.
• Organize and maintain the director's workspace for efficiency.
• Ensure timely processing of administrative documents such as expense reports, reimbursements, etc.
• Ensure the director's time is spent efficiently on high-priority tasks.
• Proactively anticipate challenges or tasks to optimize time management.