Executive Assistant to Director

Vishakha Group; Ahmedabad District; On-site; INR 500,000 - 800,000; Full time

Job summary

Vishakha Group seeks an Executive Assistant to the Director to provide comprehensive administrative and executive support. The role involves managing the Director’s schedule, coordinating meetings and communications, and preparing reports and presentations with strict confidentiality.

You will maintain records, track deadlines, and ensure timely follow-ups while liaising with senior management and external stakeholders. Strong MS Office skills and excellent communication are required.

Qualifications

• Bachelor's degree or equivalent experience is required.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple priorities with excellent follow-up.
• Proficiency in Microsoft Office and calendar management.
• Maintain confidentiality of sensitive information.

Responsibilities

• Manage Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, agendas, minutes, and follow-ups.
• Act as primary point of contact between Director and stakeholders.
• Prepare emails, letters, reports, and presentations.
• Maintain confidential records and correspondence.
• Track tasks, deadlines, and action points for the Director.
• Prepare meeting briefs, MIS reports, and management summaries as required.
• Handle calls and emails professionally and circulate minutes.

Skills

Time management

Multitasking

Communication skills

Follow-up

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Calendar management

Job description

The ideal candidate will be highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and executive support. The role involves managing the Director’s schedule, coordinating meetings and communications, preparing reports and presentations, maintaining confidentiality, and ensuring timely follow-up on important tasks and decisions.

Responsibilities

Manage the Director’s calendar, appointments, meetings, and travel arrangements.

Coordinate internal and external meetings, including scheduling, agendas, minutes, and follow-ups.

Act as the primary point of contact between the Director and internal/external stakeholders.

Draft and prepare emails, letters, reports, presentations, and other business documents.

Maintain and organize confidential records, documents, and correspondence.

Track important tasks, deadlines, commitments, and action points assigned by the Director.

Follow up with relevant departments and team members to ensure timely completion of assigned tasks.

Prepare meeting briefs, presentations, MIS reports, and management summaries as required.

Handle incoming calls, emails, and correspondence professionally.

Attend meetings when required, record minutes, and circulate action points.

Coordinate with senior management, clients, vendors, consultants, and other stakeholders.

Maintain a high level of confidentiality regarding business, financial, employee, and personal information.

Assist in organizing conferences, events, business meetings, and official visits.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills