Executive Assistant

Carryfast; Indore District; On-site; INR 350,000 - 500,000; Full time

Job summary

Carryfast is seeking a capable executive assistant to provide high-level administrative, coordination, and operational support to the Director, ensuring smooth communication and execution of key activities across departments.

Responsibilities include preparing agendas, reports, and documents; coordinating meetings and travel; tracking projects and deadlines; maintaining confidential records; and acting as a liaison between the Director and teams.

Responsibilities

• Coordinate with internal teams, clients, vendors, and external stakeholders on behalf of the Director.
• Prepare meeting agendas, presentations, reports, minutes, and other business documents.
• Follow up with departments on tasks, deadlines, pending matters, and action items assigned by the Director.
• Coordinate day-to-day operational activities and ensure timely completion of assigned responsibilities.
• Act as a communication bridge between the Director and various departments.
• Maintain confidential records, correspondence, documents, and business information.
• Track important projects, commitments, and deliverables and provide regular updates to the Director.
• Assist the Director in planning business meetings, travel, events, and other official activities.
• Support decision-making by collecting relevant information, preparing summaries, and coordinating required data.
• Identify operational issues and coordinate with relevant teams to ensure timely resolution.
• Maintain professionalism and confidentiality while handling sensitive management-level information.
• Perform additional coordination and administrative responsibilities as directed by the Director.

Job description

Job Summary:
Provide high-level administrative, coordination, and operational support to the Director while ensuring smooth communication and execution of key business activities across departments.

Key Responsibilities:

• Coordinate with internal teams, clients, vendors, and external stakeholders on behalf of the Director.
• Prepare meeting agendas, presentations, reports, minutes, and other business documents.
• Follow up with departments on tasks, deadlines, pending matters, and action items assigned by the Director.
• Coordinate day-to-day operational activities and ensure timely completion of assigned responsibilities.
• Act as a communication bridge between the Director and various departments.
• Maintain confidential records, correspondence, documents, and business information.
• Track important projects, commitments, and deliverables and provide regular updates to the Director.
• Assist the Director in planning business meetings, travel, events, and other official activities.
• Support decision-making by collecting relevant information, preparing summaries, and coordinating required data.
• Identify operational issues and coordinate with relevant teams to ensure timely resolution.
• Maintain professionalism and confidentiality while handling sensitive management-level information.
• Perform additional coordination and administrative responsibilities as directed by the Director.