Executive Assistant

Uplife Design Furniture; Bavdhan; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Uplife Design Furniture invites a seasoned coordinator to support the Director with calendar management, meetings, and travel.

You will prepare MOMs, generate MIS reports, and maintain dashboards across departments. The role involves client/vendor coordination, documentation, and strategic support for plans and budgets.

Qualifications

• Experience coordinating multiple departments to support senior management.
• Proven ability to manage calendars, meetings, and travel.
• Ability to prepare concise MIS reports and dashboards.

Responsibilities

• Manage the Director's calendar, meetings, appointments, and travel plans.
• Prepare meeting agendas and Minutes of Meeting (MOM).
• Prepare daily, weekly, and monthly MIS reports.
• Maintain dashboards for sales, collections, production, procurement, and project execution.
• Coordinate meetings with clients, builders, architects, consultants, and vendors.
• Prepare presentations, proposals, and company documents.
• Coordinate domestic and international travel.
• Assist in preparation of annual business plans and budgets.

Skills

Cross-functional coordination

Executive calendar management

Meeting & travel planning

MIS & dashboard reporting

Job description

Key Responsibilities:

1. Director Coordination

Manage the Director's calendar, meetings, appointments, and travel plans.

Prioritize meetings and daily tasks.

Prepare meeting agendas and Minutes of Meeting (MOM).

Track action points and ensure timely closure.

2. Project & Business Coordination

Coordinate with Sales, Design, Production, Purchase, Site, Finance, Marketing, and HR teams.

Monitor progress of ongoing projects.

Track pending decisions and follow up with respective departments.

Prepare project status reports for management.

3. Management Reporting

Prepare daily, weekly, and monthly MIS reports.

Analyze departmental performance.

Maintain dashboards for sales, collections, production, procurement, and project execution.

Present management reports in a clear and structured format.

4. Client & Vendor Coordination

Coordinate meetings with key clients, builders, architects, consultants, and vendors.

Draft professional emails and business correspondence.

Follow up on important commercial discussions and commitments.

5. Documentation & Compliance

Prepare presentations, proposals, and company documents.

Maintain confidential records and management files.

Coordinate legal, compliance, and statutory documentation whenever required.

6. Cross-functional Follow-up

Ensure timely completion of tasks assigned by the Director.

Follow up with department heads on pending work.

Escalate critical issues requiring management intervention.

7. Event & Travel Management

Coordinate domestic and international travel.

Arrange meetings, factory visits, exhibitions, and business events.

Prepare travel itineraries and documentation.

8. Strategic Support

Conduct market research and competitor analysis.

Support business expansion initiatives.

Assist in preparation of annual business plans, budgets, and management presentations.