Executive Assistant To Director

Sykam Assets Management (opc); Hyderabad; On-site; INR 300,000 - 540,000; Full time

Job summary

Sykam Assets Management (opc) in India is seeking an Executive Assistant to provide comprehensive support to the management, handling daily operations, schedules, and communications with discretion and precision.

The role requires proactive task ownership, ability to anticipate needs without supervision, and professional coordination with internal and external stakeholders to ensure timely execution of tasks and thorough documentation.

Responsibilities

• Assist management with day-to-day operational and administrative tasks with accuracy and confidentiality.
• Take full ownership of tasks assigned by management, ensuring timely and precise completion.
• Anticipate management needs and provide proactive support.
• Coordinate and manage internal and external meetings and events.
• Support calendar management, room scheduling, reminders, and daily planning.
• Organize and maintain important records and confidential files.
• Assist in preparing reports, presentations, and briefs from various sources.
• Track progress of projects and initiatives and provide status updates.
• Document deadlines, pending items, and priorities clearly.
• Handle additional responsibilities promptly and efficiently.
• Be flexible to ad-hoc requests and shifting priorities.
• Uphold professionalism, discretion, and decision-making.
• Ensure consistency and clarity in all management communications.
• Serve as liaison between Management and internal departments with follow-ups.
• Maintain a no follow-up required work ethic by ensuring all responsibilities entrusted by the management are completed proactively without delays or reminders.

Job description

The 'Executive Assistant' will provide comprehensive support to the management by managing daily operations, ensuring smooth coordination of schedules, meetings, documentation, and communications. The role requires proactive task ownership, confidentiality, precision, and the ability to anticipate needs without supervision.

'The Executive Assistant' will act as a central point of coordination between the management and internal/external stakeholders, ensuring the timely execution of tasks, seamless documentation management, and effective follow-ups. Flexibility, professionalism, and a no follow-up required work ethic are essential to excel in this role.

Key Responsibilities:

1. Assist the management in executing day-to-day operational and administrative responsibilities with accuracy, speed, and confidentiality.
2. Take full ownership of tasks delegated by the management, ensuring timely, precise, and error-free completion.
3. Maintain a proactive approach by anticipating the management needs and offering support without waiting for instructions.
4. Coordinate and manage internal and external meetings, appointments, discussions, and events as directed by the management.
5. Support the management with calendar management, conference room scheduling, reminders, and planning of daily commitments.
6. Organize, update, and maintain important physical and digital records, documents, and confidential files for management.
7. Assist in preparing reports, presentations, briefs, and business documents by gathering and consolidating information from relevant sources.
8. Track progress of projects, tasks, and strategic initiatives assigned by the management, and provide regular status updates.
9. Maintain clear documentation of deadlines, pending items, and priority tasks to ensure nothing is overlooked.
10. Execute any additional responsibilities assigned by the management promptly and efficiently.
11. Remain flexible and adaptable to support ad-hoc requests, urgent tasks, and shifting priorities from the management.
12. Uphold the highest standards of professionalism, communication, discretion, and decision-making at all times.
13. Ensure consistency, clarity, and accuracy in all documentation and communication managed for the management.
14. Act as a liaison between the Management and internal departments to ensure smooth coordination and timely follow-ups.
15. Maintain a no follow-up required work ethic by ensuring all responsibilities entrusted by the management are completed proactively without delays or reminders.

The roles and responsibilities listed above are not exhaustive and may be updated based on business requirements and organizational needs.