Executive Assistant To CEO & COO

Zodiac HR Consultants; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Zodiac HR Consultants in Mumbai is seeking an Executive Assistant to support the CEO and COO. You’ll be the quiet engine behind the scenes, managing calendars, coordinating cross‑functional meetings, and ensuring projects run smoothly.

This role requires emotional intelligence, proactive mindset, strong communication, and discretion. You’ll collaborate with finance, operations, and people teams, prepare reports, and handle travel logistics.

Qualifications

• 4+ years of experience supporting senior leadership in a high-growth or purpose-led organization.
• Strong communication skills and professional writing.
• Excellent organizational and multitasking abilities.
• Discretion and emotional intelligence in handling sensitive information.

Responsibilities

• Support CEO and COO with foresight, precision and empathy in day-to-day activities.
• Manage calendars and schedules to ensure productive meetings and visits.
• Coordinate team and leadership meetings, prep agendas, take notes, track actions, follow up.
• Collaborate across academic, operations, finance and people functions to keep projects on track.
• Prepare reports and presentations that convey data with clarity.
• Assist COO with operations, vendor coordination and process improvement.

Skills

Calendar management

Meeting coordination

Executive support

Vendor coordination

Tools

MS Office

Google Workspace

Job description

Position: Executive Assistant to CEO & COO

Location: Khar West

About the Role

We’re looking for a proactive and emotionally intelligent Executive Assistant to support our CEO and COO as they lead a growing movement in early childhood education. This role is more than just administrative work; you’re the quiet engine behind the scenes, ensuring our leaders stay focused, our teams stay aligned, and our mission stays on track. If you’re detail‑driven, business‑curious, and passionate about helping people thrive, you’ll feel right at home here.

You’ll thrive in this role if you enjoy

• Keeping things (and people) organized in a way that supports creativity, collaboration, and connection.
• Translating chaos into clarity—whether that’s a jam‑packed calendar, a cross‑functional meeting, or an upcoming presentation.
• Supporting visionary leaders who are deeply involved in shaping culture, driving strategy, and nurturing teams.
• Being the "go‑to" person who makes sure nothing falls through the cracks.

What You’ll Be Doing

• Supporting the CEO and COO in their day‑to‑day activities with foresight, precision, and empathy.
• Managing calendars and schedules to ensure every meeting, visit, or off‑site has intention and impact.
• Coordinating team and leadership meetings—prepping agendas, taking notes, tracking actions, and following up with kindness and accountability.
• Collaborating with teams across the organization—academic, operations, finance, and people functions—to keep projects on track and leadership updated.
• Preparing thoughtful reports and presentations that help tell stories with data, context, and clarity.
• Assisting the COO with operations, vendor coordination, and process improvement—making sure the engine behind our centers is running smoothly.
• Handling travel and logistics with the same care you’d take planning a dream vacation—because time and energy matter.
• Welcoming guests and visitors with warmth and professionalism, embodying the values of our organization at every touchpoint.
• Keeping things running behind the scenes, from subscription renewals to vendor follow‑ups, so that our focus stays on people, not paperwork.

What We’re Looking For

• At least 4 years of experience supporting senior leadership in a high‑growth, purpose‑led, or creative organization.
• A genuine interest in business, education, and people development.
• Strong communication skills—you write and speak clearly, thoughtfully, and professionally.
• Excellent organizational and multitasking skills—you manage details without losing sight of the big picture.
• A tech‑friendly approach—comfortable with MS Office, Google Workspace, and modern collaboration tools.
• Grace under pressure—you stay calm, flexible, and solutions‑oriented, even when things shift (as they do).
• A high degree of discretion and emotional intelligence—you handle sensitive information and relationships with care.
• A proactive spirit—you anticipate needs before they arise and always bring a can‑do mindset.

Why This Role Matters

In early childhood education, every moment counts—and the same is true for leadership. Your work will help amplify the impact of our leadership team, allowing them to stay focused on what matters most: building a better future for children, families, and the educators who guide them every day.