Executive Assistant To Chief Executive Officer

Tecnoprism; Vadodara; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Tecnoprism is seeking an experienced Executive Assistant to support the Co-Founder, manage calendars and priorities, and coordinate internal/external meetings, travel, and reports. The role involves preparing presentations, handling confidential information, and managing board materials in a fast-paced startup environment.

The ideal candidate should excel at organization, communication, and cross-functional collaboration, with a proactive mindset for strategic assistance and operational

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High level of confidentiality and professionalism.
• Ability to handle multiple priorities in a fast-paced environment.
• Strong problem-solving and decision-making ability.
• Proficiency in Microsoft Office / Google Workspace.

Responsibilities

• Manage and maintain the Co-Founders calendar, meetings, and priorities.
• Coordinate internal and external meetings, calls, and travel arrangements.
• Prepare presentations, reports, meeting notes, and follow-ups.
• Handle confidential documents and sensitive business information.
• Track key projects, action items, and deliverables across teams.
• Coordinate with leadership, internal teams, and external partners.
• Assist in preparing board materials, investor updates, and business reports.
• Ensure timely communication and follow-ups across stakeholders.
• Draft and review emails, internal communications, and presentations.
• Organize events, leadership meetings, and executive reviews. Maintain records, documentation, and meeting minutes.
• Conduct research, competitor analysis, and data gathering.
• Support the Co-Founder in special projects and business initiatives.
• Identify opportunities to improve operational efficiency.

Skills

Organization

Time management

Communication

Confidentiality

Multitasking

MS Office/Google Workspace

Tools

Notion

Asana

Trello

Job description

Key Responsibilities:

Executive Support

• Manage and maintain the Co-Founders calendar, meetings, and priorities
• Coordinate internal and external meetings, calls, and travel arrangements
• Prepare presentations, reports, meeting notes, and follow-ups
• Handle confidential documents and sensitive business information

Business Coordination

• Track key projects, action items, and deliverables across teams
• Coordinate with leadership, internal teams, and external partners
• Assist in preparing board materials, investor updates, and business reports
• Ensure timely communication and follow-ups across stakeholders

Operations & Communication

• Draft and review emails, internal communications, and presentations
• Organize events, leadership meetings, and executive reviewsMaintain records, documentation, and meeting minutes

Strategic Assistance

• Conduct research, competitor analysis, and data gathering
• Support the Co-Founder in special projects and business initiatives
• Identify opportunities to improve operational efficiency

Required Skills:

• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of confidentiality and professionalism
• Ability to handle multiple priorities in a fast-paced environment
• Strong problem-solving and decision-making ability
• Proficiency in Microsoft Office / Google Workspace

Preferred Qualifications:

• 36 years of experience as Executive Assistant / Founder’s Office / Chief of Staff support
• Experience working with senior leadership or startup founders
• Strong presentation and documentation skills
• Experience with project tracking tools (Notion, Asana, Trello, etc.)