Executive Assistant to CEO & COO.

Zodiac HR Consultants (I) Pvt Ltd; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Zodiac HR Consultants (I) Pvt Ltd is seeking an experienced Executive Assistant to support our CEO and COO in Mumbai. You will help keep leaders focused, align teams, and drive our mission in early childhood education with proactive, organized, and thoughtful operations.

The role requires attention to detail, business curiosity, and a people-centric approach to enable leaders to work effectively across the organization.

Qualifications

• 4+ years of experience supporting senior leadership in a high-growth, purpose-led, or creative organization.
• Genuine interest in business, education, and people development.
• Strong written and verbal communication, clear and professional.
• Excellent organizational and multitasking abilities.
• Tech-friendly with MS Office, Google Workspace, and modern collaboration tools.
• Discretion and emotional intelligence in handling sensitive information.

Responsibilities

• Support the CEO and COO with foresight, precision, and empathy.
• Manage calendars and schedules with intention and impact.
• Prepare agendas, take notes, track actions, and follow up with accountability.
• Coordinate cross-functional meetings to keep projects on track.
• Prepare reports and presentations that tell stories with data and context.
• Assist with operations, vendor coordination, and process improvement.

Skills

Strong communication

Organizational skills

Multitasking

Discretion & EI

Proactive spirit

Grace under pressure

Tech-savvy

Tools

MS Office

Google Workspace

Collaboration tools

Job description

Position: Executive Assistant to CEO & COO

Location: Khar West

Industry: Early Childhood Education / Preschools

About the Role

Were looking for a proactive and emotionally intelligent Executive Assistant to support our CEO and COO as they lead a growing movement in early childhood education. This role is more than just administrativeyou're the quiet engine behind the scenes, ensuring our leaders stay focused, our teams stay aligned, and our mission stays on track. If youre detail driven, business-curious, and passionate about helping people thrive, youll feel right at home here.

Youll thrive in this role if you enjoy:

Keeping things (and people) organized in a way that supports creativity, collaboration, and connection.

Translating chaos into claritywhether thats a jam-packed calendar, a cross-functional meeting, or an upcoming presentation.

Supporting visionary leaders who are deeply involved in shaping culture, driving strategy, and nurturing teams.

What You’ll Be Doing:

• Supporting the CEO and COO in their day-to-day activities with foresight, precision, and empathy.
• Managing calendars and schedules to ensure every meeting, visit, or offsite has intention and impact.
• Coordinating team and leadership meetingsprepping agendas, taking notes, tracking actions, and following up with kindness and accountability.
• Collaborating with teams across the organizationacademic, operations, finance, and people functionsto keep projects on track and leadership updated.
• Preparing thoughtful reports and presentations that help tell stories with data, context, and clarity.
• Assisting the COO with operations, vendor coordination, and process improvementmaking sure the engine behind our centers is running smoothly.
• Handling travel and logistics with the same care you’d take planning a dream vacation because time and energy matter.
• Welcoming guests and visitors with warmth and professionalism, embodying the values of our organization at every touchpoint.
• Keeping things running behind the scenes, from subscription renewals to vendor follow-ups, so that our focus stays on people, not paperwork.

What We’re Looking For:

• At least 4 years of experience supporting senior leadership in a high-growth, purpose-led, or creative organization.
• A genuine interest in business, education, and people development.
• Strong communication skillsyou write and speak clearly, thoughtfully, and professionally.
• Excellent organizational and multitasking skillsyou manage details without losing sight of the big picture.
• A tech-friendly approachcomfortable with MS Office, Google Workspace, and modern collaboration tools.
• Grace under pressureyou stay calm, flexible, and solutions-oriented, even when things shift (as they do).
• A high degree of discretion and emotional intelligenceyou handle sensitive information and relationships with care.
• A proactive spirityou anticipate needs before they arise and always bring a can-do mindset.

Why This Role Matters:

In early childhood education, every moment countsand the same is true for leadership. Your work will help amplify the impact of our leadership team, allowing them to stay focused on what matters most: building a better future for children, families, and the educators who guide them every day.