Executive Assistant

Renevik Solar; Panaji; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Renevik Solar in India’s Goa region seeks an experienced Executive Assistant to the Founder to maximize the CEO’s effectiveness by managing the schedule, travel, and communications. You will anticipate needs and provide proactive, high-quality support to keep strategic priorities on track.

Ideal candidates are 3+ years in senior office administration, with excellent discretion, communication, and multitasking abilities.

Qualifications

• A minimum of 3+ years of experience in office administration working closely with founders or CXO’s in a similar role.
• Energetic and detail-oriented with a strong work ethic and a passion for keeping things running smoothly.
• Excellent communication and interpersonal skills, and can build rapport with individuals at all levels.
• Excellent discretion and maintain the utmost confidentiality in all matters.

Responsibilities

• Founder Support: Manage the Founder(s)’ calendar, scheduling appointments, travel arrangements, and meetings.
• Anticipate needs and proactively provide support to ensure the Founder(s) can focus on strategic priorities.
• Draft and manage correspondence for the Founder(s) with clear and concise communication.
• Prepare presentations and reports as needed.
• Organize and manage travel logistics, including booking flights, hotels, and car rentals.
• Manage expense reports and reimbursements.
• Office Administration: Manage the Founder(s)’ office supplies and equipment.
• Maintain a well-organized and efficient workspace.
• Manage and prioritize incoming calls, emails, and inquiries, directing them to the Founder(s) as appropriate.
• Arrange and coordinate meetings for the Founder(s) and office, including booking conference rooms and catering.
• Prepare agendas and minutes for meetings.
• Oversee office procedures and ensure smooth workflow.
• Personal Tasks (as directed): Assist with personal errands and scheduling appointments.
• Manage travel arrangements for the Founder(s)’ personal trips.
• Manage calendars and schedules for family members.

Skills

Communication skills

Discretion & confidentiality

Detail-oriented

Teamwork

Time management

Education

Bachelor’s or Master’s degree

Tools

Zoho Suite

Calendar management

MS Office/Google Suite

Job description

We are looking for someone who plays a vital part in maximizing the CEO’s effectiveness. We achieve this by providing comprehensive support that frees the CEO’s time to focus on high-level strategic initiatives. This includes managing the CEO’s schedule, anticipating needs, and handling a wide range of administrative tasks.

Who should apply?

A minimum of 3+ years of experience in office administration working closely with founders or CXO’s in a similar role.
You are an energetic and detail-oriented individual with a strong work ethic and a passion for keeping things running smoothly.
You possess excellent communication and interpersonal skills, and can build rapport with individuals at all levels.
You possess excellent discretion and maintain the utmost confidentiality in all matters.
Key Responsibilities include leading the team to accomplish the following tasks.

Founder Support:
Manage the Founder(s)’ calendar, scheduling appointments, travel arrangements, and meetings.
Anticipate needs and proactively provide support to ensure the Founder(s) can focus on strategic priorities.
Draft and manage correspondence (emails, letters, etc.) for the Founder(s) with clear and concise communication.
Prepare presentations and reports as needed.
Organize and manage travel logistics, including booking flights, hotels, and car rentals.
Manage expense reports and reimbursements.
Office Administration:
Manage the Founder(s)’ office supplies and equipment.
Maintain a well-organized and efficient workspace.
Manage and prioritize incoming calls, emails, and inquiries, directing them to the Founder(s) as appropriate.
Arrange and coordinate meetings for the Founder(s) and office, including booking conference rooms and catering.
Prepare agendas and minutes for meetings.
Oversee office procedures and ensure smooth workflow.
Personal Tasks (as directed):
Assist with personal errands and scheduling appointments.
Manage travel arrangements for the Founder(s)’ personal trips.
Manage calendars and schedules for family members.
Job Specifications:

Technical Skills: Zoho Suite, Calendar Management, MS Office/Google Suite.
Soft Skills: Conversational Skills, Documentation & Presentation, Teamwork, Organization & Analysis, Time Management & Multitasking, Learning & Articulation, Attention to Detail. Driving and flexibility to travel on behalf of the founders would be appreciated.
Qualifications: Bachelor’s or Master’s degree

Here’s what you get:

Be part of a thriving community and a passionate team driven by creativity and connection to make a difference in the green tech sector.
Work hard, play hard! We offer fun team-building activities and outings.
We invest in you with a competitive salary and world-class talent development programs.
Never stop learning: Upskilling is on us! Take advantage of paid conferences, online courses, and certifications