Executive Assistant – Founder’s Office

Keka Technologies Private Limited; Gurgaon; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Keka Technologies Private Limited is seeking an Executive Assistant to support the Founder’s Office. You will manage the CEO’s calendar, travel plans, communications, and day-to-day schedule to ensure seamless execution of the CEO’s agenda.

This high-visibility role requires extreme organization, discretion, and tech-savviness, with duties spanning meeting coordination, travel arrangements, briefing materials, and confidential correspondence.

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Management, Communications, or a related field.
• 1–2 years of professional or internship experience in an administrative, executive support, or business operations role.
• Actively uses AI tools (ChatGPT, Claude, Gemini, Copilot, or similar) in day-to-day work; prompt engineering is a plus.
• Quick learner with new tools, workflows, and business contexts.
• Excellent verbal and written English communication; ability to draft high-quality correspondence independently.
• Proficiency in Google Workspace and MS Office; detail-oriented with strong time management.

Responsibilities

• Manage CEO's calendar with precision and coordinate meetings, calls, and events.
• Book travel (domestic and international) and prepare detailed itineraries.
• Draft emails, correspondence, and follow-ups; take minutes of key meetings.
• Prepare agendas, briefing notes, and pre-read materials for important meetings.
• Coordinate with department heads for updates and reports.
• Maintain filing systems for contracts, correspondence, and key documents.
• Handle sensitive information with discretion and confidentiality.
• Organize personal and professional errands as assigned by the CEO.

Skills

Calendar management

Travel coordination

Email drafting

Executive support

Discretion

AI tools usage

Education

Bachelor’s or Master’s degree in Business Administration or related field

Tools

Google Workspace

MS Office Suite

Job description

The Executive Assistant – Founder’s Office will work directly with the CEO, providing high-quality administrative and operational support. This is a high-visibility, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and tech-savvy. The Executive Assistant will manage the CEO’s calendar, travel plans, communications, and day-to-day schedule, ensuring seamless execution of the CEO’s professional agenda.

• Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
• Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
• Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.
• Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
• Prepare detailed travel itineraries including visa requirements, meeting briefings, and logistics.
• Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
• Coordinate with travel vendors to ensure cost-effective and timely arrangements.
• Prepare agendas, briefing notes, and pre-read materials ahead of important meetings.
• Draft and manage emails, correspondence, and follow-up communications on behalf of the CEO.
• Take minutes of key meetings and track action items to ensure timely closure.
• Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
• Maintain a structured task tracker for pending and completed CEO action items.
• Coordinate with department heads on behalf of the CEO to gather updates and reports.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Manage personal and professional errands and requests as assigned by the CEO.
• Organize and maintain filing systems for contracts, correspondence, and key business documents.

(C)QUALIFICATION & SKILLSET

• Bachelor’s or Master’s degree in Business Administration, Management, Communications, or a related field from a reputed university.
• 1–2 years of professional or internship experience in an administrative, executive support, or business operations role.
• Actively uses AI tools (ChatGPT, Claude, Gemini, Copilot, or similar) in day-to-day work; familiarity with prompt engineering is a strong plus.
• Quick learner — able to pick up new tools, workflows, and business contexts with minimal hand-holding.
• Exceptional verbal and written English communication skills — articulate, precise, and professional; ability to draft high-quality correspondence independently.
• Proficiency in productivity tools: Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
• Extremely detail-oriented with strong time management and multitasking abilities.
• High emotional intelligence and ability to work calmly under pressure.
• Discretion, integrity, and a high degree of professionalism are non-negotiable.
• Prior experience in an administrative or executive support role is preferred.