Executive Assistant to CEO

Applify Tech Pte. Ltd; India; On-site; INR 400,000 - 600,000; Full time

Job summary

Applify Tech Pte. Ltd. is seeking an organized and proactive Executive Assistant to support the CEO with day-to-day operational and administrative activities.

This role suits someone early in their career who wants exposure to leadership, business operations, and strategic decision-making. You will manage the CEO's calendar, coordinate with internal and external stakeholders, draft communications, prepare reports, and assist in strategic projects while maintaining confidentiality and high

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 1–5 years of experience in administration, coordination, or executive support roles.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• High attention to detail and confidentiality handling.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Manage and maintain the CEO's calendar, meetings, and appointments.
• Schedule internal and external meetings, ensuring alignment with priorities.
• Prepare meeting agendas, notes, and follow-up action trackers.
• Handle travel arrangements, bookings, and expense coordination.
• Draft emails, presentations, and internal communications on behalf of the CEO.
• Coordinate with cross-functional teams for updates and deliverables.
• Act as the first point of contact for routine communications.
• Track ongoing projects and ensure timely follow-ups.
• Maintain organized documentation and confidential records.
• Assist in preparing reports, presentations, and business summaries.
• Support execution of leadership initiatives and special projects.
• Coordinate with clients, partners, and internal teams professionally.
• Ensure smooth information flow between departments and leadership.

Skills

Organization

Time management

Communication

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration / related field

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO in day-to-day operational and administrative activities. This role is ideal for someone early in their career who wants strong exposure to leadership, business operations, and strategic decision-making.

You will act as a coordination bridge between the CEO and internal/external stakeholders while ensuring smooth execution of schedules, communications, and priority tasks.

Key Responsibilities

Executive & Administrative Support

Manage and maintain the CEO's calendar, meetings, and appointments.

Schedule internal and external meetings, ensuring alignment with priorities.

Prepare meeting agendas, notes, and follow-up action trackers.

Handle travel arrangements, bookings, and expense coordination.

Communication & Coordination

Draft emails, presentations, and internal communications on behalf of the CEO.

Coordinate with cross-functional teams for updates and deliverables.

Act as the first point of contact for routine communications.

Operational Support

Track ongoing projects and ensure timely follow-ups.

Maintain organized documentation and confidential records.

Assist in preparing reports, presentations, and business summaries.

Support execution of leadership initiatives and special projects.

Stakeholder Management

Coordinate with clients, partners, and internal teams professionally.

Ensure smooth information flow between departments and leadership.

Required Skills & Qualifications

Bachelor's degree in Business Administration, Management, or related field.

1-5 years of experience in administration, coordination, or executive support roles.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

High attention to detail and confidentiality handling.

Proficiency in MS Office / Google Workspace.

Ability to multitask and work in a fast-paced environment.

Preferred Skills

Exposure to startup or fast-growing work environments.

Basic understanding of business operations or project coordination.

Strong problem-solving and ownership mindset.

Proactiveness & ownership

Professional communication

Confidentiality & discretion

Execution focus

What You'll Gain

Direct exposure to leadership decision-making.

Learning opportunity across business functions.

Fast-track professional growth and mentoring.

Opportunity to work on strategic initiatives.