Executive Assistant to the CEO

Keka Technologies Private Limited; Gurgaon; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Keka Technologies Private Limited in Gurgaon, India, seeks an experienced Executive Assistant to partner with the CEO and drive strategic priorities. This role focuses on calendar management, communications, and cross-functional coordination to enable executive focus.

You will manage travel, prepare briefs, track deliverables, and represent the CEO in meetings when needed. A proactive mindset, strong organization, and tech savviness with Google Workspace and PM tools are essential for success in

Qualifications

• Minimum of 3 years in an Executive Assistant role, preferably supporting C-suite executives in a fast-paced or startup environment.
• Exceptional organizational, communication, and interpersonal skills.
• Adept at problem-solving and thinking two steps ahead.
• Proactive, adaptable, and eager to learn, able to thrive under pressure.

Responsibilities

• Serve as a thought partner to the CEO, assisting in prioritizing and aligning strategic goals.
• Monitor progress on key initiatives and ensure timely execution by collaborating with relevant stakeholders.
• Prepare briefs, reports, and presentations for leadership meetings and external engagements.
• Optimize the CEO’s schedule by balancing strategic priorities, ensuring effective time management.
• Plan and facilitate meetings, including agenda preparation, note-taking, and actionable follow-ups.
• Anticipate scheduling conflicts and proactively resolve them.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence with clarity, professionalism, and alignment to brand values.
• Represent the CEO in certain meetings or engagements when required, ensuring effective communication and relationship-building.
• Partner with multiple departments to support initiatives, drive accountability, and remove roadblocks.
• Take ownership of special projects, conducting research, analyzing data, and delivering insights to inform decision-making.
• Track progress on key deliverables, ensuring alignment with company goals.
• Plan seamless travel itineraries, including meetings, accommodations, and contingencies.
• Provide real-time support during travel to ensure productivity and minimize disruptions.
• Handle highly sensitive information with discretion and sound judgment.
• Uphold the highest standards of confidentiality and trust.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Strategic thinking

Executive assistance

Tools

Google Workspace

Project management tools

CRM platforms

Job description

• Serve as a thought partner to the CEO, assisting in prioritizing and aligning strategic goals.


• Monitor progress on key initiatives and ensure timely execution by collaborating with relevant stakeholders.


• Prepare briefs, reports, and presentations for leadership meetings and external engagements.

2. Calendar & Meetings Managemen t :

• Optimize the CEO’s schedule by balancing strategic priorities, ensuring effective time management.


• Plan and facilitate meetings, including agenda preparation, note-taking, and actionable follow-ups.


• Anticipate scheduling conflicts and proactively resolve them.

3. Communication & Stakeholder Management :

• Act as the primary liaison between the CEO and internal/external stakeholders.


• Draft, review, and manage correspondence with clarity, professionalism, and alignment to brand values.


• Represent the CEO in certain meetings or engagements when required, ensuring effective communication and relationship-building.


• Partner with multiple departments to support initiatives, drive accountability, and remove roadblocks.


• Take ownership of special projects, conducting research, analyzing data, and delivering insights to inform decision-making.


• Track progress on key deliverables, ensuring alignment with company goals.

5. Travel & Logistics

• Plan seamless travel itineraries, including meetings, accommodations, and contingencies.


• Provide real-time support during travel to ensure productivity and minimize disruptions.

6. Confidentiality & Professionalism:

• Handle highly sensitive information with discretion and sound judgment.


• Uphold the highest standards of confidentiality and trust.

What We're Looking For -

Experience: Minimum of 3 years in an Executive Assistant role, preferably supporting C-suite executives in a fast-paced or startup environment.

Skills: Exceptional organizational, communication, and interpersonal skills. Adept at problem-solving and thinking two steps ahead.

Mindset: Proactive, adaptable, and eager to learn. Able to thrive under pressure while maintaining attention to detail.

Technical Savvy: Proficiency in tools like Google Workspace, project management tools, and familiarity with CRM platforms is a plus.

Strategic Thinking: Capable of aligning day-to-day tasks with broader company objectives.

Why Join Us?

Impact: Work directly with the CEO and leadership, influencing strategic decisions and outcomes.

Growth: Be part of an exciting growth journey where your contributions will have visible impact.

Learning: Take on diverse responsibilities and gain exposure to the inner workings of a dynamic startup.

Culture: Join a collaborative, ambitious, and passionate team dedicated to redefining the Gifting industry.

This is your opportunity to step beyond the traditional Executive Assistant role and grow into a strategic partner to leadership. If you’re ready to make an impact and be part of something meaningful, we’d love to hear from you!

Required Skills

Calendar Management Ownership Strategic Role MOM Business Operations communication skill Data Analytics & Dashboarding