Executive Assistant to the COO

Vedantu; Bengaluru; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Vedantu in Bengaluru seeks an experienced Executive Assistant to the COO to help run the operating rhythm of the COO’s office. You will keep the COO prepared, manage priorities, and ensure decisions and actions are followed through across cross‑functional teams.

You will handle scheduling, meeting prep, MOMs, and briefing materials, while coordinating with senior leaders and handling confidential information with discretion. This role emphasizes proactive ownership and timely execution.

Qualifications

• 2–5 years of experience in EA or similar roles.
• Excellent calendar, meeting and task management.
• Strong written and verbal communication.
• Attention to detail with proactive mindset.
• Ability to work with senior leadership and cross-functional teams.
• Discretion with confidential information.
• Strong follow-up skills and ownership.
• Proficiency with Google Workspace.
• Organizational skills to manage multiple priorities.
• Bias for action.

Responsibilities

• Own the COO’s calendar, prioritise meetings, resolve conflicts and ensure time is focused on high-impact priorities.
• Prepare agendas, pre-reads, data points and relevant context ahead of important meetings.
• Attend key meetings, capture MOMs, document decisions and action items, and ensure timely circulation.
• Maintain trackers for tasks, decisions and commitments and proactively follow up for closure.
• Brief the COO on participants, background, open items and expected outcomes before key interactions.
• Coordinate with senior leaders and cross-functional teams on behalf of the COO.
• Support presentations, business reviews, leadership updates and other strategic material.
• Organise documents, reports, notes and communication for easy access and retrieval.
• Track key COO priorities and initiatives and ensure actions move forward across teams.
• Take ownership of time-sensitive requests and other priorities from the COO.

Skills

Calendar management

Meeting coordination

Communication

Attention to detail

Stakeholder management

Prioritization

Tools

Google Calendar

Google Sheets

Google Slides/PowerPoint

Google Workspace

Job description

We’re looking for a highly organised, proactive and detail-oriented Executive Assistant to the COO to help run the operating rhythm of the COO’s office.

This role goes beyond traditional calendar management. You’ll help the COO stay prepared, keep priorities moving, ensure decisions and action items are followed through, and make sure the right context reaches the COO before every important interaction.

You’ll work closely with senior leaders and cross-functional teams, handle sensitive information with discretion, and play a key role in ensuring that important priorities don’t fall through the cracks.

What You’ll Do

• Calendar & Priority Management: Own the COO’s calendar, prioritise meetings, resolve conflicts and ensure time is focused on high-impact priorities.
• Meeting Preparation: Prepare agendas, pre-reads, data points and relevant context ahead of important meetings.
• Meeting Management: Attend key meetings, capture MOMs, document decisions and action items, and ensure timely circulation.
• Task & Follow-up Management: Maintain trackers for tasks, decisions and commitments and proactively follow up for closure.
• Context & Briefing: Brief the COO on participants, background, open items and expected outcomes before key interactions.
• Stakeholder Coordination: Coordinate with senior leaders and cross-functional teams on behalf of the COO.
• Leadership Support: Support presentations, business reviews, leadership updates and other strategic material.
• Information Management: Organise documents, reports, notes and communication for easy access and retrieval.
• Execution Support: Track key COO priorities and initiatives and ensure actions move forward across teams.
• Ad-hoc Support: Take ownership of time-sensitive requests and other priorities from the COO.

What We’re Looking For

• 2–5 years of experience as an Executive Assistant, Executive Coordinator, Business Operations Associate, Founder's Office Associate, Chief of Staff Associate, or similar role.
• Excellent calendar, meeting and task management skills.
• Strong written and verbal communication.
• Exceptional attention to detail with the ability to anticipate requirements.
• Comfortable working with senior leadership and cross-functional stakeholders.
• Strong follow-up skills and the confidence to drive closure without formal authority.
• Proficiency in Google Calendar, Google Sheets/Excel, Google Slides/PowerPoint and Google Workspace.
• Ability to handle confidential information with discretion.
• Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• High ownership, proactive mindset and bias for action.

What Success Looks Like

• The COO’s calendar is structured around the highest-priority activities.
• The COO is well-prepared with the right context before every important meeting.
• Meetings result in clear decisions, owners and next steps.
• Action items are consistently followed up and closed on time.
• The COO doesn’t have to chase people for updates or information.
• Important priorities and commitments don’t fall through the cracks.