Executive Assistant to Chief Executive Officer

SHEOWS Elderly Care; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Competitive salary

Professional growth and development opportunities

A front-row seat to strategic, community-impacting work

Job summary

SHEOWS Elderly Care in Gurugram District is seeking a highly organised Executive Assistant to support the CEO. This senior-level position demands sound judgment and effective stakeholder management across various fronts including board members and donors.

The ideal candidate has a bachelor's degree, 5-7 years in executive support, and excellent communication skills. They will manage schedules, prepare reports, and ensure efficient operation of the CEO's office.

The role offers competitive salary and opportunities for professional growth.

Qualifications

• 5 - 7+ years in a senior EA or executive support role, ideally in the nonprofit/social sector.
• Exceptional written and verbal communication skills.
• Proven ability to work independently with minimal supervision.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management and scheduling meetings.
• Assist with preparation for meetings by drafting agendas and taking minutes.
• Organise and coordinate meetings, events, and conferences for the CEO.
• Handle sensitive and confidential information with professionalism and discretion.
• Prepare and proofread documents and presentations for the CEO.

Skills

Organisational Excellence

Project Management

Communication

Discretion & Confidentiality

Stakeholder Management

Research & Analytical Thinking

Tech Proficiency

Attention to Detail

Mission Alignment

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Zoom

Slack

Job description

We're seeking a highly organised, proactive, and mission-aligned Executive Assistant to serve as a strategic partner to our CEO. This is a senior‑level role at the heart of our operations — requiring sound judgment, discretion, and the ability to manage a complex stakeholder environment across board members, donors, partners, and staff.

Key Responsibilities

1. Executive Support

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Assist with preparation for meetings by drafting agendas, taking minutes, and ensuring timely follow‑up on action items.
• Manage the CEO's correspondence, filtering and prioritising emails, phone calls, and requests.

2. Project Management & Special Initiatives

• Assist with special projects and initiatives as directed by the CEO, ensuring deadlines are met and all tasks are completed efficiently.
• Conduct research and prepare reports and presentations as needed for the CEO's engagements, board meetings, and strategic initiatives.

3. Meeting & Event Coordination

• Organise and coordinate meetings, events, conferences, and speaking engagements for the CEO, including logistics, materials, and follow‑up.
• Coordinate board meetings and other important internal events, ensuring all details are meticulously handled.
• Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, donors, staff, and partners.
• Draft, edit, and send communications on behalf of the CEO, ensuring a high standard of professionalism.
• Ensure that key messages and priorities of the CEO are communicated effectively across the organisation.

5. Confidentiality & Discretion

• Handle sensitive and confidential information with professionalism and discretion.
• Maintain confidential files and records with strict attention to detail.

6. Administrative Support

• Prepare and proofread documents, reports, presentations, and other materials for the CEO.
• Ensure smooth day‑to‑day operations of the CEO's office, anticipating needs and providing proactive solutions.

7. Time Management & Prioritisation

• Help the CEO manage time effectively by handling scheduling conflicts and providing reminders for important tasks and appointments.
• Stay ahead of the CEO's priorities and ensure focus remains on mission‑critical activities.

Skill‑Set Required

• Organisational Excellence - juggle complex calendars, priorities, and stakeholders without missing a beat
• Project Management - own initiatives from planning through execution and follow‑up
• Communication - confident drafting board‑level documents, executive correspondence, and internal comms
• Discretion & Confidentiality - handle sensitive information and decisions with complete professionalism
• Stakeholder Management - navigate relationships across board members, donors, leadership, and partners
• Research & Analytical Thinking - synthesise information into clear reports and briefings
• Tech Proficiency - Microsoft Office Suite, Google Workspace, Zoom, Slack, and similar tools
• Attention to Detail - meticulous accuracy across documents, schedules, and communications
• Mission Alignment - genuine commitment to nonprofit values and representing the organisation with integrity

What We're Looking For

• Bachelor's degree or equivalent; nonprofit background preferred
• 5 - 7+ years in a senior EA or executive support role, ideally in the nonprofit/social sector
• Exceptional written and verbal communication skills
• Proven ability to work independently with minimal supervision

What We Offer

• Competitive salary commensurate with experience
• A front‑row seat to strategic, community‑impacting work
• Professional growth and development opportunities