Executive Assistant / Personal Assistant

Kaapro Management Solutions Pvt. Ltd.; Surat; On-site; INR 300,000 - 600,000; Full time

Job summary

Kaapro Management Solutions Pvt. Ltd. is seeking an Executive Assistant to the Director at our Surat office. The role involves managing the Director’s calendar, coordinating across departments, and preparing daily reports to keep the leadership informed.

Frequent travel with the Director is required, along with handling official communications and meeting coordination with clients and department heads. The candidate should be organized, proactive, and capable of handling multiple tasks daily.

Qualifications

• Graduate in any discipline; relevant experience preferred.
• Good communication, coordination, and follow-up skills.
• Knowledge of MS Excel, MIS reporting, and documentation.
• Must be organized, responsible, and comfortable with daily travel alongside the Director.

Responsibilities

• Manage the Director’s daily schedule, meetings, appointments, and official activities.
• Coordinate with different departments and collect daily work updates.
• Review MIS reports, track performance, and provide important updates to the Director.
• Follow up with departments on pending tasks and ensure timely completion.
• Prepare daily reports and maintain records of important discussions and decisions.
• Handle official communication and coordinate meetings with clients and department heads.
• Travel daily with the Director for official meetings, visits, and other business activities, and return with him as per his schedule.

Skills

Communication

Coordination

Follow-up

Travel with Director

Education

Graduate degree

Tools

MS Excel

MIS reporting

Documentation

Job description

Job Description – Executive Assistant to Director

Location: Vesu, Surat
Working Hours: 9:00 AM to 7:00 PM
Working Days: 6 Days a Week

Job Responsibilities:

• Manage the Director’s daily schedule, meetings, appointments, and official activities.
• Coordinate with different departments and collect daily work updates.
• Review MIS reports, track performance, and provide important updates to the Director.
• Follow up with departments on pending tasks and ensure timely completion.
• Prepare daily reports and maintain records of important discussions and decisions.
• Handle official communication and coordinate meetings with clients and department heads.
• Travel daily with the Director for official meetings, visits, and other business activities, and return with him as per his schedule.

Requirements:

• Graduate in any discipline; relevant experience preferred.
• Good communication, coordination, and follow-up skills.
• Knowledge of MS Excel, MIS reporting, and documentation.
• Must be organized, responsible, and comfortable with daily travel alongside the Director.