Executive Assistant To Director

Satyadeep Realtors; Mumbai Suburban; On-site; INR 300,000 - 450,000; Full time

Job summary

Satyadeep Realtors Pvt. Ltd. in Mulund, Mumbai seeks an Executive Assistant to the Director to provide high‑level administrative support.

You will manage the Director’s calendar, coordinate meetings, handle correspondence, track assignments, and ensure timely follow‑ups with internal teams, clients, advocates, vendors, and other stakeholders. Ideal candidates will have 1–4 years of experience, strong communication, discretion, and the ability to handle confidential information with

Qualifications

• Graduate in any discipline.
• Additional certification or training in administration, secretarial practice, or business management will be an advantage.

Responsibilities

• Calendar and meeting management for the Director.
• Provide administrative and executive support including emails, reports, and travel arrangements.
• Coordinate with internal departments and external stakeholders; monitor deadlines.
• Coordinate real estate documentation, legal paperwork, and related meetings.
• Maintain confidentiality and professional office administration, ensuring punctuality and accuracy.

Skills

Excellent communication

Strong organizational skills

Follow-up skills

Discretion

Time management

Independence

Stakeholder management

Education

Graduate in any discipline

Certification in administration / secretarial practice

Tools

MS Word

MS Excel

PowerPoint

Job description

JOB DESCRIPTION

Executive Assistant to the Director

Company Name: Satyadeep Realtors Pvt. Ltd.
Job Location: Mulund, Mumbai
Department: Administration
Reporting To: Director
Experience: 1-4 Years
Salary Range: 3 LPA - 4.5 LPA, depending on experience and suitability
Employment Type: Full-Time

Job Summary

We are looking for a proactive, confident, organized, and detail-oriented Executive Assistant to the Director to provide administrative and coordination support to the Director. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, tracking important assignments, and ensuring timely follow-ups with internal departments, clients, advocates, vendors, and other stakeholders.

The ideal candidate should possess excellent communication skills, professional conduct, discretion, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

1. Calendar and Meeting Management

• Manage the Directors daily calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings and confirm availability with participants.
• Prepare meeting agendas, record minutes of meetings (MoM), and track action points.
• Send timely reminders and ensure meetings are organized efficiently.

2. Administrative and Executive Support

• Handle emails, calls, correspondence, and other communications on behalf of the Director, as authorized.
• Prepare reports, presentations, letters, meeting notes, and other business documents.
• Maintain records, files, and confidential documents systematically.
• Organize business travel, hotel bookings, transportation, and itineraries when required.

3. Coordination and Follow-ups

• Coordinate with internal departments, including HR, Accounts, Sales, Legal, and Site teams.
• Follow up on tasks assigned by the Director and monitor deadlines.
• Ensure timely updates from concerned employees and elevate pending matters to the Director.
• Coordinate with clients, advocates, consultants, vendors, and other external stakeholders.

4. Real Estate and Legal Coordination

• Coordinate with advocates regarding property documentation, agreements, legal paperwork, and pending matters.
• Track the status of important documents, approvals, and follow-up activities.
• Assist in scheduling property-related meetings and coordinating with project teams.
• Maintain proper records of important communications and documents.

5. Office Administration and Confidentiality

• Assist the Director with day-to-day administrative requirements.
• Coordinate with vendors and service providers as required.
• Handle sensitive business information with strict confidentiality.
• Maintain professionalism, punctuality, and a high standard of workplace etiquette.

Required Qualifications

• Graduate in any discipline.
• Additional certification or training in administration, secretarial practice, or business management will be an advantage.

Required Experience

• 14 years of experience as an Executive Assistant, Personal Assistant, Secretary to Director, Management Assistant, or in a similar administrative coordination role.
• Experience in real estate, construction, legal, or professional services will be preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational, coordination, and follow‑up skills.
• Good knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Professional email drafting and documentation skills.
• Ability to prioritize tasks and manage multiple deadlines.
• High level of confidentiality, integrity, and attention to detail.
• Confidence in communicating with senior management and external stakeholders.
• Ability to work independently and take initiative.

Key Competencies

• Proactive and solution‑oriented approach.
• Strong sense of responsibility and ownership.
• Professional appearance and workplace etiquette.
• Effective time management and decision‑making support.
• Ability to work under pressure and adapt to changing priorities.