Executive Assistant To Managing Director

Talent Vibe Consultancy; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Talent Vibe Consultancy seeks a Female Executive Assistant to the Director in Delhi NCR. The role requires proactive coordination of the Director’s calendar, meetings, and confidential matters, with strong MS Office and communications skills.

You will prepare reports, drafts, and official documents, coordinate with multiple departments, and manage travel and meeting logistics while maintaining minutes and action points.

Qualifications

• We are seeking a female Executive Assistant to the Director who is professional, well-organized and able to handle confidential matters.
• Experience in executive-level coordination and calendar management is preferred.
• Strong communication, presentation, and documentation skills are required.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and prepare reports and presentations.
• Draft professional emails, letters, and correspondence.
• Coordinate with departments and follow up on tasks for the Director.
• Track pending activities and ensure timely completion.
• Handle confidential documents and maintain records and files.
• Coordinate travel arrangements and meeting requirements.
• Attend meetings and maintain minutes and action points.
• Collect information and reports from departments for management review.
• Maintain effective communication between the Director and stakeholders.
• Handle multiple priorities and deadlines efficiently.

Skills

Calendar management

MS Excel

MS Word

PowerPoint

Email management

Coordination

Time management

Confidential handling

Documentation skills

Travel coordination

Meeting minutes

Stakeholder communication

Education

Graduation (any discipline)

Tools

MS Office

Job description

JOB DESCRIPTION

Executive Assistant to Director

• *Gender:* Female
• *Location:* Delhi NCR
• *Experience:* 3-7 Years
• *Employment Type:* Full-Time

Job Summary

We are looking for a *Female Executive Assistant to the Director* who is professional, well-organized, proactive, and capable of handling executive-level coordination and confidential matters.

Key Responsibilities

• * Manage the Directors calendar, appointments, meetings, and daily schedule.
• * Coordinate internal and external meetings.
• * Prepare reports, MIS, presentations, and official documents.
• * Draft professional emails, letters, and correspondence.
• * Coordinate with different departments and follow up on tasks assigned by the Director.
• * Track pending activities and ensure timely completion.
• * Handle confidential documents and sensitive business information.
• * Maintain records, files, and important documents.
• * Coordinate travel arrangements and meeting requirements.
• * Attend meetings and maintain minutes/action points when required.
• * Collect information and reports from various departments for management review.
• * Maintain effective communication between the Director and internal/external stakeholders.
• * Handle multiple priorities and deadlines efficiently.
• * Perform other duties assigned by the Director.

Required Skills

• * Excellent verbal and written communication.
• * Strong MS Excel, Word, PowerPoint, and email skills.
• * Good coordination and follow-up abilities.
• * Strong organizational and time-management skills.
• * Professional personality and positive attitude.
• * Ability to maintain confidentiality.
• * Good presentation and documentation skills.
• * Ability to work under pressure and manage multiple tasks.

Qualification

• *Graduate in any discipline.*

Preferred Profile

• * Female candidates with prior experience as *EA / Executive Assistant / Personal Assistant to Director, MD, CEO, or senior management*.
• * Candidates should be professional, presentable, responsible, and proactive.