Executive Assistant

Akalp Techno Media Solutions; Bhopal; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Akalp Techno Media Solutions is seeking an experienced Executive Assistant to provide comprehensive administrative support to our Director in Bhopal. The role demands excellent organizational and communication skills, with the ability to handle confidential information and work with diverse stakeholders.

The candidate will manage calendars, coordinate internal and external communications, assist with project and event coordination, and arrange travel while ensuring policy compliance.

Qualifications

• 5–7 years of experience as an Executive Assistant to a senior-level executive.
• Bachelor's degree in Business Administration, Communications, or related field.
• MBA is preferred.

Responsibilities

• Provide administrative support to the Director, including scheduling appointments, preparing correspondence, and managing calendars.
• Coordinate and facilitate communication between the Director, team members, and external stakeholders.
• Assist in planning, coordinating, and executing projects and events.
• Arrange travel itineraries, including flights, hotels, and transportation.

Skills

Organization

Communication

Interpersonal Skills

Microsoft Office

Calendar Management

Analytical Skills

Education

Bachelor's degree

MBA preferred

Tools

Microsoft Office Suite

Google Calendar

Microsoft Exchange

Job description

Executive Assistant for Director Job Description (5-7 years of experience)

Job Title: Executive Assistant to the Director

Reports to: Director

Location: [Bhopal]

Job Type: Full-time

Experience: 5-7 years

Job Description

We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to our Director. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, with the ability to work independently and as part of a team.

Key Responsibilities

• Administrative Support:
  • Provide administrative support to the Director, including scheduling appointments, preparing correspondence, and managing calendars.
  • Handle confidential and sensitive information with discretion and professionalism.
• Communication:
  • Coordinate and facilitate communication between the Director, team members, and external stakeholders.
  • Draft, edit, and proofread correspondence, reports, and presentations.
• Project Management:
  • Assist in planning, coordinating, and executing projects and events.
  • Coordinate with internal teams and external vendors to ensure successful project outcomes.
• Travel Planning:
  • Arrange travel itineraries, including flights, hotels, and transportation.
  • Manage travel expenses and ensure compliance with company policies.
• Data Management:
  • Maintain accurate and up-to-date records, databases, and spreadsheets.
  • Analyze and interpret data to inform business decisions.
• Team Collaboration:
  • Collaborate with team members to achieve goals and objectives.
  • Provide guidance and support to junior staff members.
• Skills:
  • Excellent organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with calendar management tools (Google Calendar, Microsoft Exchange).
  • Strong analytical and problem-solving skills.
  • Ability to work independently and as part of a team.
• Certifications: Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) certification a plus.

Working Conditions

• Work in a fast-paced office environment.
• Collaborate with a diverse team of professionals.
• Travel occasionally (up to 10% of the time).

Requirements

• Education: Bachelor's degree in Business Administration, Communications, or related field.
• Experience: 5-7 years of experience as an Executive Assistant to a senior-level executive.Skills:
  • Excellent organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with calendar management tools (Google Calendar, Microsoft Exchange).
  • Strong analytical and problem-solving skills.
  • Ability to work independently and as part of a team.
• Certifications: Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) certification a plus.

Qualifications & Requirements

Bachelor's Degree in Business Administration, Management, Commerce, or a related field. MBA is preferred.

Skills Required

The Executive Assistant is responsible for providing high-level administrative, operational and strategic support to the Managing Director. The role requires excellent organizational skills, confidentiality, business communication, project coordination, calendar management and the ability to ensure that organizational priorities are executed efficiently.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.