Executive Assistant

SG Oasis; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

SG Oasis in Mumbai is seeking an experienced Executive Assistant to manage the Director's calendar, coordinate meetings, and prepare agendas and documents. You will handle confidential communications and act as a liaison with internal and external stakeholders.

The role requires 5+ years in executive support and a background supporting Director-level leadership. MBA/PGDM or relevant qualification is an advantage, with responsibility for travel planning and professional correspondence.

Qualifications

• Requires 5+ years in executive support roles.
• Experience supporting a Director or CXO is preferred.
• MBA/PGDM or relevant qualification is an advantage.

Responsibilities

• Manage the Director's calendar, meetings and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, documents, presentations and relevant information in advance.
• Draft and review professional emails and communications on behalf of the Director.
• Coordinate travel arrangements including itineraries and logistics.

Skills

Calendar management

Executive support

Travel coordination

Communication & drafting emails

Document preparation

Education

MBA/PGDM

Tools

Microsoft Office

Calendar software

Job description

Role & responsibilities

Manage the Directors calendar, meetings, appointments, and schedules.
Coordinate internal and external meetings and ensure timely follow-ups.
Prepare meeting agendas, documents, presentations, and relevant
information in advance.
Follow-ups & Coordination
Act as a communication bridge between the Director and internal/external stakeholders.
Prepare and maintain reports, presentations, trackers, minutes of meetings, and other management documents.
Draft and review professional emails, letters, messages, and other
communications on behalf of the Director.
Handle sensitive and confidential communication with discretion.
Coordinate domestic and international travel arrangements, itineraries,
accommodation, and related logistics.
Handle confidential business, financial, employee, and management
information with complete discretion.

Preferred candidate profile

• Graduate in any discipline; MBA/PGDM or relevant professional qualification would be an advantage.
• 5+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar executive support role.
• Experience supporting a Director, CXO, Founder, or senior management will be preferred